Administrative Specialist

Description

The Administrative Specialist will handle document creation, formatting, proofreading, and storage while providing professional communication and backup support across departments.

• Receive written or oral instructions and compile documents for typing.
• Prepare complex documentation independently with minimal guidance.
• Format documents according to Parkhill policies.
• Type, revise, and combine material as needed.
• Store, organize, and manage completed documents on appropriate media.
• Explain company policies and procedures to stakeholders.
• Prioritize and resolve inquiries via phone, email, or in‑person.
• Provide backup support to other departments and office specialists as required.

Requirements

Parkhill is seeking an Administrative Specialist to support architects and engineers. The full-time, non-exempt role focuses on word processing, documentation preparation, and problem-solving, and is paid hourly.

Candidates should have at least an associate degree or two years of related experience, strong Microsoft Office skills, excellent organization and communication abilities, and a typing speed of 50+ WPM. The position includes a comprehensive benefits package covering flexible schedules, health plans, retirement contributions, and wellness programs.

• Proofread and edit for grammar, spelling, punctuation, and format.
• Communicate effectively and professionally with internal and external parties.
• Associate degree or minimum two years of related experience, or equivalent combination.
• Proficiency with Microsoft Office Suite and other documentation software.
• Strong organizational skills and ability to multitask.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy.
• Proactive problem‑solving approach to administrative tasks.
• Prior experience in an administrative or office support role preferred.
• Typing speed of 50+ words per minute.

Benefits

• Hybrid/flexible work schedules, generous PTO, and paid holidays.
• Specialized training, continuing education, professional licensing, and University of Parkhill programs.
• Multiple health plan options, FSA for dependent care, HSA contributions, 401(k) employer match, basic life and disability coverage, performance bonuses.
• Mental health care, wellness programs, culture committees, and charitable giving match.

Training + Development

Interview process

Visa Sponsorship

Security clearance