Project Coordinator

Description

• Coordinate daily with engineering teams, project managers, clients, and subcontractors to ensure seamless communication.
• Identify risks or bottlenecks early and escalate issues to project leadership.
• Ensure compliance with client standards, delivery formats, and project execution guidelines.
• Assist in preparing project schedules, resource plans, and workflow charts using MS Excel, MS Project, Autocad, Microstation or other project management tools.
• Organize coordination meetings with US engineering teams; document discussions and follow up on action items.
• Support project planning, scheduling, and execution activities across multiple infrastructure and civil engineering projects.
• Monitor deliverables, ensure timely submissions, and follow up with internal teams.
• Conduct quality checks on documentation, reports, and submissions for accuracy and completeness.
• Assist the project manager in budget tracking, manpower planning, and weekly/monthly reporting.
• Prepare and maintain project documentation such as MOMs, submittals, RFI logs, transmittals, action trackers, and status reports.
• Support document control activities including revision management, file structuring, and maintaining project data repositories.
• Coordinate with multidisciplinary teams (MEP, civil, structural, design, BIM) for seamless information flow.
• Maintain strong communication with stakeholders and ensure proactive status updates.
• Track project progress, monitor timelines, identify delays, and assist in preparing recovery actions.

Requirements

MEICON is seeking a skilled and detail-oriented Project Coordinator to support planning, coordination, documentation, and communication activities for US-based major infrastructure projects. The ideal candidate will assist project managers and engineering teams in ensuring smooth workflow, timely deliverables, and effective coordination across multiple stakeholders. This role offers significant exposure to complex transportation and infrastructure projects, along with strong opportunities for professional growth.

• Bachelor’s degree in Civil Engineering, Mechanical Engineering.
• Proficiency in MS Office (Excel, PowerPoint, Word), Autocad, MS Project, Microstation and project tracking tools.
• Strong understanding of project lifecycles, workflows, and construction documentation.
• Ability to follow processes, maintain documentation discipline, and drive timely deliverables.
• Strong communication skills (written and verbal) for interaction with global teams.
• High level of organization, attention to detail, and ability to work in fast-paced environments.
• 7–8 years of experience as a Project Coordinator in infrastructure, construction, engineering, projects.
• Experience working with U.S or international projects is highly preferred.
• Ability to collaborate with multidisciplinary teams and US-based stakeholders (virtually).
• Experience handling RFI logs, submittals, documentation workflows, and client communication.
• Excellent coordination skills with the ability to manage multiple tasks simultaneously.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance