Proposal Specialist

Description

The Proposal Specialist supports public-sector project opportunities by developing tailored, strategic content that helps KYA win new work. This includes writing project narratives, crafting resumes and bios and creating polished project sheets that reflect KYA’s brand and standards.

As experience grows, this role leads individual proposal efforts, from RFP receipt through proposal submission, ensuring timely, compliant and high-quality deliverables such as statements of qualifications and proposal responses. The Specialist also supports interview preparation and participation, with potential to take a more active role over time. The ideal candidate thrives under deadlines, works collaboratively across departments and brings sharp attention to detail and a competitive drive to succeed.

During proposal downtime, this role actively contributes to broader marketing efforts such as event planning, trade shows, internal campaigns, marketing collateral design and team initiatives that support KYA’s brand and business development goals.

• Work with proposal teams to develop and maintain an up-to-date library of branded materials, including resumes, project sheets and boilerplate content to streamline workflows and enable proactive content capture following submissions.
• Champion the company’s reputation as a best-in-class brand by conducting thorough quality control checks on all materials.
• Support KYA’s shortlist and win rate goals through quality execution.
• Manage individual proposals to ensure on-time, compliant delivery with guidance and support as needed.
• Collaborate with Architects, Project Executives and the Administration team responsible for preparing prequalification documents to write and produce content in our brand voice and style that supports sector-specific project opportunities.
• Record project and personnel information in the firm database to preserve institutional knowledge.

Requirements

• Strong attention to detail and the ability to develop high-quality materials that meet RFP requirements while effectively reflecting KYA’s brand and unique value
• Experience creating proposal responses for public agencies and government clients
• Comfortable using HubSpot, Google Workspace, including Google Slides and Google Meet
• Proven ability to manage and prioritize multiple deadlines at once
• A proactive, solutions-oriented thinker who can quickly assess needs and recommend effective approaches
• Bachelor’s degree in Marketing, Communications, English or a related field
• Must be authorized to work in the U.S. without the need for visa sponsorship
• Strong proficiency in Adobe Creative Suite, especially InDesign and Monday.com
• 3–5 years of experience writing, editing and producing proposals in a professional services setting, ideally within the AEC industry
• Experience navigating and gathering content from internal systems; familiarity with platforms like Flowcase is a plus

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance