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Office Coordinator
Naylor Building Partnerships Inc.
Manage front-desk reception, office admin, supplies, events, and vendor coordination.
6d ago
Entry-level, Junior (1-3 years)
Full Time
Oakville, Ontario, Canada
Office Full-Time
Company Size
225 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Sector Specialisms
Mechanical
Electrical
Plumbing
Compressed Air
Commercial
Industrial
Role
What you would be doing
customer service
reception calls
courier coordination
office supplies
event coordination
subcontractor management
- Act as a backup for Customer Service, answering and escalating calls where appropriate
- Answer reception calls and direct callers to the appropriate individuals, monitor reception emails and receive deliveries
- Coordinate courier services and receive all couriered envelopes and packages
- Provide backup for quotes email, forwarding emails as appropriate
- Place orders for business cards/printing items
- Greet all individuals that come to the door and take appropriate action. Receive any shipments for the Oakville office and notify appropriate individual of receipt
- Maintain office supply inventory and ensure stock room is organized and replenished
- General office duties such as ordering catering, stocking fridges, printing binders, filing
- Coordinate special events, (i.e. department outings, BBQs, Annual General Meeting, Children’s Holiday Party)
- Manage subcontractors for the Oakville office, which includes cleaning staff, water and lawn maintenance and equipment repairs
- Booking flights, hotels, cars
What you bring
degree
multitasking
ms office
phone manner
communication
- University degree or College diploma in a related field (Business/ Office Administration graduate is considered an asset)
- Ability to multitask in a busy office environment
- Proficiency with MS office specifically Microsoft Excel, Word, and Outlook
- Professional phone manner
- Excellent verbal and written communication skills
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
Founded in 1968
Year Established
The company was founded in 1968, marking the beginning of its growth journey from a small trades outfit.
$70-125M annually
Annual Revenue
The company generates steady annual revenue in the range of $70 to $125 million, reflecting its financial stability.
- They operate across Southern Ontario and the U.S. (North Carolina), specializing in maintenance, repairs and system installations.
- Typical projects span commercial and industrial sites, handling everything from HVAC and plumbing to electrical and compressed-air systems.
- As a merit contractor, they’ve built long-lasting partnerships by delivering value-added solutions tailored to clients’ needs.
- With multiple offices and steady revenue (~$70–125 M), they blend local expertise with cross-border reach.
- Their standout feature: a full-service, multi-trade approach that keeps operations in-house and clients supported end-to-end.
- We encourage and maintain an inclusive and collaborative culture for our employees, customers and communities.
- We embrace and support diversity, equity and inclusion.
- We seek to understand how each employee and customer learns, thrives and defines their success.
- We empower our employees to share their knowledge, skill and commitment with each other, our customers and our communities.
- We are accountable for and dedicated to achieving positive results for our employees, customers and communities.
- We listen carefully to our employees and customers to gain a deep understanding of their needs.
- We encourage diversity of thought to provide multiple pathways for collaboration and success.
- We develop and evolve our products and processes through that dialogue.
- We strive for continuous improvement and evolution through vision, innovation and creativity.
- We value our employees’ creativity and innovation.
- We leverage technology and data to inform our vision and evolution.
- We use that vision, innovation and evolution to build.
- No specific environmental or sustainability strategy, goals or net‑zero target publicly stated on website or LinkedIn.
ERG launched in 2019
Black Professionals ERG Established
The Black Professionals Employee Resource Group was officially launched, marking a significant step in fostering inclusive practices within the company.
Forum in 2020
Internal Response to Social Events
Following the George Floyd events, the company hosted a meet-and-greet and forum to address relevant issues, demonstrating a commitment to social responsibility.
- Employee‑led resource groups (e.g. Black Professionals, LGBTQ‑focused) active across locations.
- Recognition of major holidays across the entire religious spectrum.
- Intentional, year‑round support for a roster of local non‑profits at all locations.
- Internal tools (email, Slack, Facebook groups) that encourage employees to convene around issues they care about.
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