Tenant Services Coordinator

As a Tenant Services Coordinator, you will work in tandem with property leadership and others as applicable to meet the tenant service needs of the building. Including but not limited to administrative support of the building management office, lease administration, reporting, filing, general accounting, and maintenance of office supply inventory. This role is instrumental in ensuring members of the building management team are responsive to tenants and ownership.

• Maintain and update emergency and tenant contact lists
• Prepare weekly Cash Flow Report, in addition to monthly closing reports for accounts payable and accounts receivable
• Open, stamp, distribute mail
• Ensure overall high-quality customer service for tenants, including work orders and tenant requests: ensure tenant problems and concerns have been addressed by other members of the team in a timely and satisfactory manner.
• Assist property management team with preparation of monthly client reports
• Promote rapport with tenants, visitors and building staff through professional, courteous, and helpful engagement
• Code invoices, setup vendors in Yardi payable systems
• Assist in all general office duties involved in maintaining service to the tenants and ownership
• Deposit, track and enter rent payments (Skyline)
• Maintain lease, vendor and building files. Create new files as needed.
• Draft necessary letters, memos, and other communication for Property Management approval
• Resolve vendor calls or issues regarding payment of invoice
• Help coordinate building events as required (I.e., Fire drills, tenant appreciation, holiday lunches ect.)
• Ensure proper multi-tenant floor signage for all building common areas
• Mail out checks to vendors for payment as needed
• Update spreadsheets regarding certificates of insurance for tenants, vendors and contractors, track expiration dates and coverage for all.
• Manage inventory of office supplies- order building and office supplies as needed.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

• Proficient in Microsoft Office Suite (Excel, PPT, Word and Outlook)
• At least two years of relevant experience. Two to four year degree preferred.
• Detail oriented, strong interpersonal, organizational, and typing skills
• Ability to multi-task, prioritize and be self sufficient
• Understanding of basic accounting preferred
• Must be customer orientated, professional and courteous with an excellent phone etiquette

• Program building access cards