Administrative Assistant

Description

• Help gather and maintain accurate project information, resumes, certifications, and company documents used in proposal submissions
• Provide day-to-day administrative support to office and project teams, including scheduling, document organization, proofreading, data entry, and internal coordination
• Assist with internal and external event coordination, conference registrations, and occasional community engagement tasks
• Support the upkeep of basic project sheets, team bios, and company collateral to ensure they remain current
• Monitor proposal deadlines and support timelines to ensure all components are completed and properly submitted
• Organize and maintain electronic files, shared drives, and administrative documentation systems
• Provide general office support such as ordering supplies, maintaining records, preparing correspondence, and assisting with onboarding tasks
• Assist with the preparation, formatting, and assembly of proposals, qualifications packages, and other bid-related documents
• Coordinate meeting logistics, prepare agendas, and track action items

Requirements

• Experience organizing documents, formatting layouts, and preparing polished deliverables
• Ability to work onsite full-time in Sacramento, CA
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational and time-management skills with the ability to juggle multiple priorities
• Familiarity with CRM or document-management systems
• High attention to detail and accuracy in all tasks
• Basic knowledge of proposal or bid preparation processes (RFP/RFQ)
• Bachelor’s degree in Business Administration, Communications, or equivalent experience
• 2+ years of administrative experience, preferably in construction, architecture, or professional services
• Strong writing, editing, and proofreading abilities, particularly for professional correspondence and proposal sections
• Experience supporting teams in the AEC (Architecture, Engineering, Construction) industry
• Comfort assisting with simple updates to marketing or project materials
• General understanding of public sector or construction procurement workflows

Benefits

Salary: $55,000 - $75,000 DOE

Training + Development

Interview process

Visa Sponsorship

Security clearance