Provide admin support and assist with proposal preparation for construction projects
22 days ago ago
$55,000 - $75,000
Junior (1-3 years)
Full Time
Sacramento, CA
Onsite
Your recruiting firm
Balances domestic and international hiring, including LMIA-backed Temporary Foreign Worker placements.
Supports roles from administrative and skilled trades to project management and C-level positions.
Works across sectors including civil infrastructure, water‑wastewater engineering, and utility construction.
Known for hand‑picked talent—placing newcomers from regions like Australia, UK, South Africa into senior roles.
Licensed to hire foreign workers and posted a provincial financial security bond.
About the client
About the client
Information not given or found
Role
Description
document management
proposal preparation
administrative support
event coordination
file organization
meeting coordination
Help gather and maintain accurate project information, resumes, certifications, and company documents used in proposal submissions
Provide day-to-day administrative support to office and project teams, including scheduling, document organization, proofreading, data entry, and internal coordination
Assist with internal and external event coordination, conference registrations, and occasional community engagement tasks
Support the upkeep of basic project sheets, team bios, and company collateral to ensure they remain current
Monitor proposal deadlines and support timelines to ensure all components are completed and properly submitted
Organize and maintain electronic files, shared drives, and administrative documentation systems
Provide general office support such as ordering supplies, maintaining records, preparing correspondence, and assisting with onboarding tasks
Assist with the preparation, formatting, and assembly of proposals, qualifications packages, and other bid-related documents
Coordinate meeting logistics, prepare agendas, and track action items
Requirements
microsoft office
crm
bachelor’s degree
2+ years
aec experience
detail oriented
Experience organizing documents, formatting layouts, and preparing polished deliverables
Ability to work onsite full-time in Sacramento, CA
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
Excellent organizational and time-management skills with the ability to juggle multiple priorities
Familiarity with CRM or document-management systems
High attention to detail and accuracy in all tasks
Basic knowledge of proposal or bid preparation processes (RFP/RFQ)
Bachelor’s degree in Business Administration, Communications, or equivalent experience
2+ years of administrative experience, preferably in construction, architecture, or professional services
Strong writing, editing, and proofreading abilities, particularly for professional correspondence and proposal sections
Experience supporting teams in the AEC (Architecture, Engineering, Construction) industry
Comfort assisting with simple updates to marketing or project materials
General understanding of public sector or construction procurement workflows