Office Support Administrator II

Description

• Communication with, and coordination of, office cleaning service and repairs.
• Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.).
• Orders, checks in, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.).General typing, copying, printing, binding.
• Services office fleet vehicles as needed and maintains vehicle logs.
• Assists with travel arrangements.
• Assists with fleet vehicle tag renewals.
• Scans and sends documents to clients, sub-consultants, and other Garver offices.
• Plans, coordinates, and manages all aspects of recurring meetings, workshops, and lunch-and-learn sessions, including meals, printed materials, venue arrangements, audiovisual setup, and cleanup.
• Drives and champions Garver culture initiatives/Garver Ambassador.
• Sorts and distributes incoming mail and prepare outgoing mail and packages.
• Ensures cleanliness of all office areas (outside of janitorial services).
• Prepares expense reports.
• Maintains calendars for staff, conference rooms, vehicles, etc.
• Scans documents to electronic files.
• Operate standard office equipment (printing, scanning, faxing, copying, etc.)
• Assists with agendas, meeting minutes, and attends meetings as needed.
• Problem-solve and assist team(s) as needed
• Generates simple documents such as letters, memos, spreadsheets, and presentations.

Requirements

• Organizational and prioritization skills
• Communication and teamwork
• Standard office equipment
• Stooping, crouching, or kneeling.
• Ability to sit for long periods of time.
• Basic data entry in information systems and databases.
• Capability to become trainer within the office support track
• Data entry/keyboarding
• Visual acuity to read printed materials and screens.
• Word processing, spreadsheets, presentations, and document creation
• Ability to hear, understand, and distinguish speech to communicate in-person and on the telephone.
• Lifting or carrying up to 30 pounds.

Benefits

• Package pickup and delivery.

Training + Development

Interview process

Visa Sponsorship

Security clearance