Project Coordinator

Description

• Take and distribute meeting minutes for sales and department team meetings; email recap with action items to meeting attendees
• Walk and stand; climb and balance; stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections).
• Understand the importance of handling sensitive and confidential information and documents.
• Prepare and submit Prequalification Statements/Packages
• Sit and stand; use hands and fingers to operate computer, tablet, keyboard and/or telephone; grasp, handle and/or feel; reach with hands and arms; talk and hear.
• Assist with generating and printing accounting reports for Sales and Project Managers
• Maintain regular and routine attendance.
• Monitoring various lead generation sites for Bid opportunities
• Assist with Bid Forms, RFPs and presentation
• Assist with onboarding new hires
• Plans organize and execute meetings for department leadership, sales managers, salespeople, and vendors as needed by the Sales Manager including rooms and catering (for both in-person and virtual meetings as applicable)
• Manages event tickets for Construction Group
• Coordinate with Human Resource to ensure that all first-day activities are scheduled in advance, itinerary, meet & greets, etc.
• Receive and distribute Pre-bid notifications / invitations
• Assist the manager with new hire equipment setup; ITPAFs, business cards, key fob/building access, email setup, etc. to ensure a successful onboarding process

Requirements

• Demonstrated service excellence (e.g., ability to participate in customer relation issues and find solutions to solve customer disputes).
• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Ability to work overtime when required.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.
• Strong organizational and time management skills to handle multiple issues efficiently and completing work to a deadline.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• 1+ years’ experience/intermediate-level usage of desktop publishing software application(s); experience with Adobe In-Design, Acrobat, Bluebeam Photoshop, and Illustrator preferred.
• Lift, push, pull, carry, and/or move up to 10 pounds, and occasionally up to 30 pounds.
• 2+ years’ experience and intermediate proficiency-level usage of MS Office applications, including Word, Excel, and PowerPoint, MS Project
• High level attention to detail and ability to complete work to a deadline.
• General knowledge of the construction or service business is preferred, but not required.
• Specific vision abilities required by this job include Close vision and Distance vision.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Strong interpersonal skills and the ability to relate with a variety of departments and personalities.
• Excellent verbal and written communication skills.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Able to participate in customer relation issues and find solutions to solve customer disputes.
• High School Diploma or equivalent required. Associate degree or higher preferred

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance