Executive Personal Assistant

Description

The ideal candidates will act as the primary point of coordination between the principals, household staff, and business teams, ensuring smooth operations across all aspects of their lives.

• Arrange domestic and international travel, including flights, accommodations, itineraries, and special requests.
• Provide administrative support for multiple businesses, including scheduling meetings, managing correspondence, and preparing documents.
• Liaise with company executives, vendors, and external partners on behalf of the principals.
• Organize family gatherings, holidays, and special events with attention to detail and discretion.
• Manage intricate family calendars, including school schedules, extracurricular activities, and family events.
• Handle personal errands, reservations, and lifestyle management tasks.
• Handle sensitive information with the highest level of confidentiality.
• Assist with project coordination and ensure timely follow-up on action items.
• Maintain household inventory and oversee vendor relationships.
• Ensure seamless communication between household and business operations.
• Maintain professionalism in all interactions with family members, staff, and external contacts.
• Coordinate with household staff (nannies, house manager, chefs, drivers) to ensure efficient daily operations.

Requirements

We are seeking two highly skilled Personal/Executive Assistants to provide comprehensive support to a high-net-worth couple with a large family and multiple business ventures. This is a fast-paced, dynamic environment that requires exceptional organizational skills, discretion, and the ability to manage complex personal and professional responsibilities seamlessly.

• Ability to work flexible hours, including evenings and weekends as needed.
• Calm under pressure and thrives in a fast-paced environment.
• 5+ years' experience as a Personal Assistant, Executive Assistant, or similar role supporting high-net-worth individuals or complex households.
• Background in luxury hospitality or private household management.
• Highly adaptable and proactive.
• Strong problem-solving skills and ability to anticipate needs.
• Strong communication skills (written and verbal).
• Familiarity with family office operations or supporting executives with multiple businesses.
• Tech-savvy: proficient in Microsoft Office Suite, Google Workspace, and scheduling tools.
• High level of discretion and integrity.
• Exceptional organizational and multitasking skills; ability to manage competing priorities.
• Event planning experience and ability to manage large-scale logistics.
• Professional demeanor and polished communication style.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance