Payroll Specialist

Description

The Payroll Specialist is responsible for end-to-end, in-house payroll processing for all employees, ensuring accuracy, timeliness, and full compliance with federal, state, and local regulations. This role serves as the primary resource for payroll-related inquiries and supports HR through payroll reporting, audits, and system maintenance. The Payroll Specialist also provides limited backup support for benefits administration, recruiting and broader HR programs and initiatives as needed.

• Prepare and distribute payroll reports for the HR Manager, finance department, and leadership as needed.
• Assist with internal and external payroll audits, supplying documentation and resolving discrepancies promptly.
• Review, verify, and reconcile employee timekeeping records; calculate overtime, wage adjustments, and retro pay as required.
• Maintain accurate and confidential payroll records, including employee wage data, tax forms, and direct deposit information.
• Ensure full compliance with all applicable federal, state, and local labor and tax laws.
• Assist HR with new hire onboarding, I-9 documentation, and status changes as needed.
• Contribute to HR projects, reporting, and compliance initiatives as workload requires.
• Serve as the primary point of contact for all payroll-related questions, providing clear guidance regarding earnings, deductions, and tax withholding.
• Support payroll-related initiatives such as system configurations, upgrades, transitions, and workflow improvements.
• Process, validate, and maintain deductions including taxes, garnishments, benefits, and voluntary deductions.
• Offer limited recruitment support such as posting roles, scheduling interviews, and processing new hire paperwork.
• Process weekly in-house payroll using systems such as E-Sub and Sage 100 Contractor Payroll, ensuring accuracy and compliance.
• Provide backup support with benefits administration, enrollment tasks, and employee changes.

Requirements

• Compliance Knowledge: In-depth understanding of payroll regulations, wage and hour laws, tax laws, and garnishment rules.
• Organizational Skills: Ability to meet strict deadlines, manage multiple tasks, and work efficiently in a fast-paced environment.
• Communication: Strong written and verbal communication skills for employee support and internal coordination.
• Payroll & HRIS Systems: Proficient in payroll and HRIS systems such as Sage 100 Contractor payroll, ADP, LumberFi, Workday etc.
• Work Environment & Adaptability: Comfortable in a blue-collar construction environment and able to engage confidently with both field and office teams.
• Experience: Minimum of 5 years of in-house payroll experience. (Construction, Contracting & Multi-site environment preferred)
• Technical Skills: Strong proficiency in MS Office (Excel, Word, Outlook), timekeeping systems, and payroll reporting tools.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and integrity.
• Attention to Detail: Exceptional accuracy in data entry, recordkeeping, and payroll reconciliation.

Benefits

Pay Range: 65,000 - 70,500

• 100% company-paid life insurance
• 401(k) retirement plan with company match
• Eligibility for performance bonus up to 15% of base salary
• Employment is contingent upon comprehensive background check and drug screening
• Competitive salary
• 100% company-paid health insurance (medical, dental, vision)
• Paid time off and paid holidays
• Opportunities for professional growth and development
• Friendly and inclusive work environment

Training + Development

Interview process

Visa Sponsorship

Security clearance