Office Manager

You’ll greet visitors, manage calendars, keep supplies stocked, and help with the daily logistics that make the office tick. We’re looking for someone organized, adaptable, and proactive—someone who can multitask, solve problems on the fly, and bring a positive, can-do attitude to the team.

• Manage meeting set ups and food orders for staff and clients
• Handle daily office logistics, including supplies, deliveries, equipment maintenance, and vendor coordination
• Support HR functions: recruitment, onboarding/offboarding, new hire training (Paycor), time-off approvals (Deltek), guide staff with policies and procedures
• Serve as the liaison with building management for repairs or concerns
• Maintain and update internal documentation, including the office handbook and architectural licenses (Harbor Compliance)
• Coordinate travel arrangements (flights, ground, hotel) including all of the logistics for the yearly partner retreat
• Manage the reception area, greet guests, answer phones, and oversee the office calendar, and monitor and respond to emails from the company website in a timely manner
• Assist with company events and marketing initiatives in collaboration with the Marketing Specialist
• Lead yearly renewals for medical / dental / vision benefits
• Reconcile partner credit card statements, log checks, and support the CFO with payroll and monthly reviews
• Coordinate Lunch & Learns (continuing ed courses) for architects and interior designers

We’re looking for someone who makes a great first impression with excellent social and interpersonal skills. It is instrumental to keep everything running behind the scenes. As our Office Manager, you will be the face of the firm and a go-to resource for the whole office.

• Associates / Bachelor’s Degree in Office Management / Administration or equivalent experience
• Proactive, dependable, and adaptable to a busy and growing architecture firm environment
• Friendly, professional, and welcoming demeanor for all guests and employees at the firm
• Discretion and professionalism when handling confidential information
• Effective verbal and written communication skills
• 3-5 years office management experience executive support, and/or HR/benefits administration
• Exceptional organization and time management with strong multitasking abilities
• Proficiency in the following software is preferred: Deltek / Microsoft Office / Paycor