Program Administrator

Description

• Coordinate staff lunches and various catering for events as needed
• Interface with vendors for service and maintenance of office machinery and building equipment
• Ensuring safety equipment is stocked and replace elements as needed
• Maintain inventory of office supplies, making orders when needed
• Maintain overall orderly and clean office environment by loading and running the dishwashers when necessary, watering all office plants, and managing the cleaning staff as needed
• Track project specific vehicle assignments and roll-up reports for the Project Accounting team
• Assist project staff with preparation and packaging of any mailings, as well as receiving packages and ensuring delivery to job site as needed
• Book travel and prepare staff travel itineraries
• Manage project team member contact information and associated gear and equipment assignments
• Take initiative in organizing and supporting office systems and processes by creating new forms in MS Word, MS Excel, or a PDF program
• Occasionally visiting job sites to deliver various items, conduct inventory of equipment, and identify supply refresh as needed
• Schedule staff usage of the corporate conference rooms
• Run errands for the company as needed by project staff
• Interface with other Qualus corporate administration staff to coordinate various events like visits from executive staff, collaboration for team meetings, and planning employee appreciation events
• Utilize Microsoft Word and Microsoft Excel to support staff with the development of project specific documents and template development for work product efficiencies
• Maintain inventory of appropriate toner cartridges for all office printers and copiers

Requirements

• Preferred experience as Receptionist or similar / equivalent role
• Excels at operating in a fast-paced community environment
• High school diploma is required
• Excellent interpersonal skills
• Excellent verbal and written communication skills
• Ability to operate other office machinery and equipment such as copiers, faxes and telephone equipment is required
• Must have a Nevada current drivers license and car that is available to drive to job site (will be reimbursed for mileage)
• Good computer skills and proficient in Excel, Word and Outlook
• Excellent attitude with desire to do great work
• A demonstrated commitment to high professional ethical standards in supporting a diverse workplace

Benefits

• High comfort level working in a diverse environment

Training + Development

Interview process

Visa Sponsorship

Security clearance