Administrative Assistant

Description

• Assists with event coordination, including planning and logistics.
• Provides administrative support to members of the leadership team.
• Assist with internal communications by soliciting content for and drafting Area newsletter, creating digital lobby slides, maintain Area SharePoint, and supporting the development of presentation materials.
• Provide support for staff as needed, including backup reception duties, answering, and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, catering, back up support for kitchen maintenance and distributing incoming packages and mail
• Provides facilities support by coordinating office maintenance, vendors and ensuring day-to-day facilities needs are met.
• Oversees the Oregon Approval Smartsheet's platform
• Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed

Requirements

• Associate degree
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Ability to handle confidential information
• Self-motivated, well-organized and detail-oriented
• 3 years of professional administrative experience
• High School diploma or equivalent
• Proficiency with MS Office including Word and Outlook
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance