Administrative Assistant - Washington Square

Description

• Provide comprehensive administrative support for property management and mall departments, including mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination.
• Generate reports and track data using Yardi and other systems to support property and business development teams.
• Prepare and process leasing and business development documentation, including deal sheets, RLAs, advertising agreements, and retailer communications.
• Coordinate and execute on-site events and programs, including community room scheduling, corporate sweepstakes, employee appreciation activities, and photography for marketing purposes.
• Maintain and update key databases for tenants, vendors, insurance, and emergency contacts; oversee property programs such as storage and trash management.
• Support marketing initiatives by managing website content, social media posts, e-blasts, event setup, and retailer outreach; assist with tracking, reporting, and inventory.

Requirements

• Strong organizational, time management, and attention to detail skills
• 3 - 5 years of administrative experience with a high school diploma or equivalent
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication with a customer service mindset
• Experience with property management software (e.g., Yardi) and basic marketing tools

Benefits

• 401(k) match with immediate vesting
• Employee Assistance Program
• Paid time off, including vacation time, 12 paid holidays and 80 hours of sick time annually
• Best-in-class benefits with affordable employee contribution levels
• 24 paid volunteer hours and employer charitable match
• Ability to purchase company stock at a 15% discount
• Career-development resources
• Comprehensive wellness program including Calm Health and ClassPass memberships

Training + Development

Interview process

Visa Sponsorship

Security clearance