Assist Office Services team, People Operations and Marketing teams with special projects
Responsible for opening/closing the office - make coffee, coffee bar maintenance, empty dishwasher, stock kitchens/lounges/supply rooms, start up appliances and printers
Arranges travel as needed
Communicate to the staff regarding office events/activities and facilities announcements
Manage office calendar (Events, OOO, Remote Work)
Answer incoming phone calls for local and assigned offices, provide coverage for other team members during breaks and time off
Act as point person to ship out any packages for the office
Assist IT with printer maintenance/ARC relations
Clean and maintain kitchen equipment
Submit orders for catering and deliveries
Conduct inventory of office supplies
Update floor plans and office directory
Ensure AED equipment is regularly maintained (as applicable)
Organize and track vendor information
Provide information and coordinate parking for guests
Break down desk, restock office supplies, and identify personal items; work with People Operations to ship any personal items
Schedule vendor presentations, CEU Lunch n Learns and happy hours
Update emergency plans
Keep office tidy, coordinate issues with third-party cleaning company as required
Assist out-of-town guests
Review and track invoices
Ensure all guests register through the firm visitor log; escalate any issues to IT
Manage and track swag for local and assigned offices
Maintain and manage inventory for storage space (as applicable)
Receive/retrieve and distribute all incoming mail and packages
Ensure compliance with all building policies and procedures (security, fire safety, etc)
Coordinate phone coverage with the team
Create and maintain local office procedures and processes as necessary
Submit invoices and attendance lists to Accounting
Clean and set up desk with basic office supplies and swag
Organize attendance and track costs
Assist IT as needed with light IT work/server rooms-network room
Responsible for all property management relations - submit maintenance tickets, access card and building amenity communications
Assist with scheduling headshots
Set up name plates
Coordinate with IT for any desk equipment requests
Manage file archiving
Serves as an ambassador of the LAN brand and the Client’s first impression of the Company.
Set up access cards
Follow up on orders 48 hours and 24 hours prior to event
Manage conference rooms - booking, set up, maintenance, resolve conflicts
Food and Beverage set up and breakdown
Greet and provide hospitality to guests and vendors; ensure the lobby is ready to host guests
Track food restrictions (allergies or other reasons)
Greet vendors and help with set up
Tracks the checkout/return of office equipment (Projectors, cameras, laptops, hotspots, etc.)
Event management - planning, vendor coordination, comms to staff, budget management, day of execution
Coordinate schedule
Ensure refrigerators are regularly cleaned out; communicate with the staff as needed
Set up travel profiles
Schedule library updates
Send updates to team members, notify of delays
Requirements
first aid
3 years
certificate
ppe
time management
team collaboration
Excellent time management skills
Comfortable working with all employee levels
Flexible attitude with the ability to pivot as needed
First Aid
Minimum of 3 years’ experience in office services
Certificate of completion
Ability to use sound judgement to make decisions within scope of responsibilities
Solution oriented mindset
Attention to detail while also holding the ability to multi-task
Comfortable and proficient with technology
PPE, hard hat stickers and field bags
Office supplies, stationery/branded items, printer/plotter accessories, mailing equipment, business cards
Strong and proactive communicator both upward and downward
Plates, cups, napkins, and cutlery
Disable access cards
Experience working in a team environment with collaboration
Benefits
Paper products and cleaning supplies
Licensure maintenance
Snacks, beverages, and condiments
Order business cards
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
1935 Founded
Year Established
The company was established in 1935, laying the foundation for its growth into a civil infrastructure leader.
31 Offices
National Presence
LN operates 31 offices across the country, supported by LEO A Daly’s 800 professionals.
Top 100 A/E
Industry Ranking
Consistently recognized in ENR’s Top 100 Architecture/Engineering firms.
Evolved from a regional practice into a national civil infrastructure powerhouse.
Handles multimillion‑dollar programs, from airport master planning to major water transmission and wastewater systems.
Portfolio spans landmark Texas projects—like Houston Transmission, DART light rail, and Hobby Airport—to national works such as Super Bowl stadiums and California transit extensions.
Expertise covers planning, engineering, construction management, and program oversight across aviation, transit, marine, water, roadway, and stormwater sectors.
As a division of international architecture/engineering firm LEO A DALY, LN blends deep local roots with global technical capacity.
Culture + Values
Collaboration: We work together to deliver high-quality projects, while maintaining strong relationships.
Integrity: We uphold the highest standards of professionalism, ethics, and accountability in all that we do.
Excellence: We strive for continuous improvement and aim to exceed expectations.
Client Focus: We prioritize client satisfaction by understanding their needs and delivering solutions that add value.
Innovation: We embrace new ideas, technologies, and methods to meet challenges and stay ahead in the industry.
Environment + Sustainability
Net Zero by 2050
Climate Target
The company is committed to achieving net-zero emissions by 2050 as part of its long-term sustainability goals.
Committed to sustainability and environmental stewardship in all projects.
Help clients achieve environmental goals with sustainable infrastructure solutions.
Focus on reducing carbon footprint, energy use, and water consumption.
Integrates green building certifications like LEED into design and engineering services.
Inclusion & Diversity
The organization is committed to fostering an inclusive and diverse workplace.
The organization focuses on recruiting, retaining, and promoting a diverse workforce across all roles.
The organization has set clear diversity goals for gender, ethnicity, and underrepresented groups.
The organization has implemented training programs to encourage awareness and cultural competency.