Facilities Specialist

Description

• Assist with coordination and scheduling of maintenance activities as needed for optimal facility operations
• Assist with researching, analyzing, and reporting budget variances to ensure fiscal responsibility
• Properly and effectively administer and maintain all security systems
• Assist Regional IFM Team across all service lines with tactical planning for team goals and objectives
• Provide overall FM support through management of service requirements, vendor setup, communications, and process controls
• Provide direction and information to vendors, facilities staff, and service providers for excellent coordination and execution
• Assist with budgetary requests, analysis, and reporting for accurate financial management
• Ensure appropriate follow-up with JLL management, BP partners, and service providers for seamless operations
• Manage and maintain regional integrated facility management tasks as assigned
• Assist sourcing and supply chain with vendor engagement, setup, and management for services required at site level
• Serve as vendor management and JLL liaison for third-party service providers
• Ensure work aligns with proper safety controls within partner environment with minimal disruption
• Perform other related duties as assigned to support comprehensive facility management
• Coordinate and provide support for meetings and conference room reservations as needed for client or JLL
• Manage work orders in Corrigo CMMS system while tracking maintenance activities to completion

Requirements

• Knowledge of budgetary analysis and variance reporting processes
• Experience with security system administration and maintenance
• Proficiency with JLL's Corrigo CMMS system for work order management
• Proficiency in Microsoft Office Suite for creating and maintaining reports and logs
• Ability to multitask and work without direct supervision effectively
• Understanding of sourcing and supply chain processes in facility management
• Excellent verbal and written communication skills for professional stakeholder engagement
• Minimum two years of industry experience with facility or property administration
• Associates degree in facilities management, building, business, or related field or equivalent work experience
• Experience with integrated facility management across multiple service lines
• Advanced Excel spreadsheet skills with capability of customizing administrative reports
• Excellent organizational skills and attention to detail for accurate task management
• Superior customer service skills and orientation for exceptional client interaction
• Ability to perform well in fast-paced environment while planning and managing work safely under time constraints
• Background in vendor management and third-party service provider coordination
• Strong collaborative working style with ability to maintain professionalism under stressful situations
• Bachelor's degree in facilities management, building, business, or related field

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance