Owns and manages a national portfolio of retail‑led shopping and mixed‑use centres in Australia.
Assist in planning, coordinating and reporting on national capital projects.
1 months ago ago
Intermediate (4-7 years)
Full Time
Chadstone, Victoria, Australia
Office Full-Time
Company Size
1,300 Employees
Service Specialisms
Property Development
Asset Management
Retail Management
Leasing
Investment
Property Strategy
Operations
Design
Sector Specialisms
Commercial
Retail
Role
Description
financial administration
process improvement
system testing
project documentation
budget management
reporting
Provide administrative assistance to the National Capital Planning and Delivery Manager where required.
Implement and maintain processes and procedures to enhance operational efficiency and effectiveness.
Administer internal project management fee allocations monthly.
Process national project invoices and assist National Delivery Managers with all financial administration.
Conduct internal system testing with key stakeholders, including IT and Finance departments.
Develop and maintain project documentation, including project plans, schedules, and status reports.
Work closely with Project Delivery Managers to ensure projects are completed on time and within budget.
Oversee the preparation and execution of works contracts for projects completed by the National project team.
Manage project budgets, ensuring adherence to financial controls and policies.
Conduct regular audits and reviews to ensure adherence to policies and regulatory requirements.
Facilitate training, create OPUS Training Modules, and onboard new starters (CDMs & OMs) in relation to Capex Delivery processes, procedures, and systems.
Ensure compliance with industry regulations and standards in all capital projects.
Assist the National Capital Planning and Delivery Manager in planning, coordinating, and executing capital projects across the portfolio.
Develop and maintain financial documentation, including invoices, payment records, and financial reports.
Coordinate national project financials and ensure all project progress claims are processed.
Support strategic planning and contribute to the continuous improvement of project management practices.
Coordinate travel bookings for the Capital Delivery team as required.
Coordinate the monthly reporting requirements nationally and monitor the national capital approval system, ensuring business case submissions move through the approval process.
Requirements
financial management
budgeting
jde
ecm
project coordination
3-5 years
Demonstrated experience in financial management, including budgeting, invoicing, and financial reporting.
Familiarity with financial management processes, including budgeting, forecasting, and cost control.
Proven track record in coordinating with internal and external stakeholders, including suppliers and contractors.
Excellent communication skills to facilitate clear and effective interactions with stakeholders and team members.
Knowledge of industry-specific regulations and standards related to capital planning and project delivery.
Proficient in managing financial aspects of projects, including budgeting, cost management, and financial reporting.
Ability to assist in planning, coordinating, and executing projects, ensuring timely and efficient delivery.
Capable of identifying and addressing project issues, risks, and challenges to ensure successful project outcomes.
Strong organisational skills to manage multiple tasks, update tracking documents, and maintain accurate records.
Insight into current trends and innovations in project management and delivery.
Skilled in maintaining and developing relationships with internal and external stakeholders, including suppliers and contractors.
Understanding of project management principles, methodologies, and best practices.
Minimum 3-5 years of experience in administration or project coordination or management, with a focus on capital planning and delivery with JDE and ECM platform experience.
Benefits
Birthday leave & purchased additional leave
$1,000 worth of VCX securities rewarded for eligible team members
Flexible working options
Generous Parental Leave
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
criminal history background/police check required for shortlisted candidates
additional qualification checks may be required
Company
Overview
$24B Portfolio
Total Assets Under Management
The company manages a $24 billion portfolio spanning various retail and mixed-use properties across Australia.
~52 Retail Assets
Properties in Portfolio
The portfolio includes approximately 52 retail assets, covering a range of sectors including grocery, fashion, and dining.
5 Mixed-Use Precincts
Strategic Developments
The company has developed five mixed-use precincts that integrate residential, office, and retail spaces.
2015 Merger
Key Corporate Event
The company was formed through the merger of Federation Centres and Novion in 2015, marking a significant corporate milestone.
weaving decades of retail real estate heritage into its DNA.
Landmarks like Chadstone (Melbourne) and the Queen Victoria Building (Sydney) anchor its reputation as curator of iconic, community‑centric destinations.
Innovative redevelopments—such as fresh food precincts at Chadstone and the One Middle Road tower—showcase its ability to evolve spaces to meet changing consumer lifestyles.
With a nationwide footprint—from suburban hubs to CBD complexes—the company shapes how Australians shop, live, work and play across urban and regional markets.
A history marked by strategic spin‑offs—from divesting its US arm to beach‑side WA mall sales—reveals a sharp focus on core Australian assets and growth through reinvestment.
Its expertise spans retail property ownership and management, leasing, development, office and residential integration, and solar‑equipped precincts.
Unusual mix: it blends traditional shopping centre operations with residential, hotel and office offerings, crafting mini‑city precincts under one roof.
Culture + Values
Co‑created: Created by our people and for our people.
Respect: We listen to and acknowledge each other's views. We have difficult conversations with care.
Integrity: We back our words with the right actions. We do the right thing no matter the situation.
Customer Focus: We nurture a genuine connection with our customers. We consider customer needs when making our decisions.
Collaboration: We invite the right people to the table. We balance consensus with decisive action.
Excellence: We always strive to improve. We share our challenges and celebrate our wins.
Environment + Sustainability
38% Emissions Reduction
Emissions Intensity
Emissions intensity has decreased significantly compared to FY16 levels.
52% Waste Diversion
Waste Management
Over half of waste generated was successfully diverted from landfills.
43,487 MWh Solar Energy
Renewable Energy Generation
Solar energy generated across the entire portfolio of assets.
90% Construction Waste Diverted
Sustainable Construction
Significant portion of waste from construction projects was recycled or reused.
Chadstone Place achieved ILFI Zero Carbon Certification, 6‑Star Green Star Design & As‑Built, 5.5 NABERS Energy – retrofit saved 85% embodied carbon.
Committed to Net Zero carbon emissions (Scopes 1 & 2) in common mall areas of wholly‑owned retail assets by 2030.
4.3‑star NABERS Portfolio Energy Rating; ranked #1 in Oceania (listed category) by GRESB.
Since 2018, installed >35.89 MWh of solar capacity (23 centres, $73 million program).
Energy efficiency initiatives since June 2016 delivered 14% carbon emissions reduction portfolio‑wide.
Inclusion & Diversity
16 Weeks
Parental Leave
Provides 16 weeks of parental leave for all permanent team members from day one.
$9.2M
Community Investment
Total investment in local communities during fiscal year 2024.
7 Years
Reconciliation Action Plan
The company's Reconciliation Action Plan is in its 7th year, demonstrating long-term commitment to reconciliation efforts.
40:40:20
Gender Target
Workplace gender representation target of 40% female, 40% male, and 20% non-binary/gender diverse.
Accreditations: Disability Confident Recruiter; Hidden Sunflower Organisation; Australian Workplace Equality Index Bronze; Australian LGBTQ+ Inclusion Awards.
Four Employee Advocacy Groups: Gender Balance, Cultural Diversity, Pride & Allies, Disability & Access—sponsored by Executive Leadership.
Reconciliation Action Plan in its 7th year; fourth Innovate RAP launched December 2024.