National Capital & Planning Project Coordinator

Description

• Provide administrative assistance to the National Capital Planning and Delivery Manager where required.
• Implement and maintain processes and procedures to enhance operational efficiency and effectiveness.
• Administer internal project management fee allocations monthly.
• Process national project invoices and assist National Delivery Managers with all financial administration.
• Conduct internal system testing with key stakeholders, including IT and Finance departments.
• Develop and maintain project documentation, including project plans, schedules, and status reports.
• Work closely with Project Delivery Managers to ensure projects are completed on time and within budget.
• Oversee the preparation and execution of works contracts for projects completed by the National project team.
• Manage project budgets, ensuring adherence to financial controls and policies.
• Conduct regular audits and reviews to ensure adherence to policies and regulatory requirements.
• Facilitate training, create OPUS Training Modules, and onboard new starters (CDMs & OMs) in relation to Capex Delivery processes, procedures, and systems.
• Ensure compliance with industry regulations and standards in all capital projects.
• Assist the National Capital Planning and Delivery Manager in planning, coordinating, and executing capital projects across the portfolio.
• Develop and maintain financial documentation, including invoices, payment records, and financial reports.
• Coordinate national project financials and ensure all project progress claims are processed.
• Support strategic planning and contribute to the continuous improvement of project management practices.
• Coordinate travel bookings for the Capital Delivery team as required.
• Coordinate the monthly reporting requirements nationally and monitor the national capital approval system, ensuring business case submissions move through the approval process.

Requirements

• Demonstrated experience in financial management, including budgeting, invoicing, and financial reporting.
• Familiarity with financial management processes, including budgeting, forecasting, and cost control.
• Proven track record in coordinating with internal and external stakeholders, including suppliers and contractors.
• Excellent communication skills to facilitate clear and effective interactions with stakeholders and team members.
• Knowledge of industry-specific regulations and standards related to capital planning and project delivery.
• Proficient in managing financial aspects of projects, including budgeting, cost management, and financial reporting.
• Ability to assist in planning, coordinating, and executing projects, ensuring timely and efficient delivery.
• Capable of identifying and addressing project issues, risks, and challenges to ensure successful project outcomes.
• Strong organisational skills to manage multiple tasks, update tracking documents, and maintain accurate records.
• Insight into current trends and innovations in project management and delivery.
• Skilled in maintaining and developing relationships with internal and external stakeholders, including suppliers and contractors.
• Understanding of project management principles, methodologies, and best practices.
• Minimum 3-5 years of experience in administration or project coordination or management, with a focus on capital planning and delivery with JDE and ECM platform experience.

Benefits

• Birthday leave & purchased additional leave
• $1,000 worth of VCX securities rewarded for eligible team members
• Flexible working options
• Generous Parental Leave

Training + Development

Interview process

Visa Sponsorship

Security clearance