Executive - Administration, Sri City Plant

Description

• Provide regular reports on administrative spending to senior management.
• Ensure timely renewal of contracts and compliance with agreed terms.
• Manage logistics for internal and external events.
• Assign tasks, monitor performance, and ensure timely completion of responsibilities.
• Develop and implement administrative policies and procedures.
• Maintain accurate records of administrative activities, contracts, and correspondence.
• Plan and organize company events, meetings, and conferences.
• Oversee the implementation and maintenance of office management systems and tools.
• Negotiate and manage contracts with vendors, suppliers, and service providers.
• Manage office supplies, equipment, and inventory to ensure availability and cost-effectiveness.
• Ensure compliance with company policies, legal regulations, and health and safety standards.
• Conduct regular team meetings and training sessions to enhance skills and efficiency.
• Manage office space planning and seating arrangements.
• Ensure the maintenance and upkeep of office premises, including cleanliness, safety, and security.
• Coordinate with vendors and service providers for repairs, maintenance, and other facility-related needs.
• Oversee day-to-day office operations and ensure a productive work environment.
• Collaborate with IT teams to ensure smooth functioning of office technology.
• Coordinate travel arrangements and accommodations for employees and guests.
• Monitor vendor performance and address any issues or concerns.
• Handle confidential information with discretion and professionalism.
• Track expenses and identify opportunities for cost savings.
• Prepare and manage the administrative budget, ensuring cost-effectiveness.
• Supervise and mentor the administrative team, providing guidance and support.

Requirements

• Strong leadership and team management abilities.
• Strong negotiation and vendor management skills.
• Problem-solving and decision-making capabilities.
• Excellent communication and interpersonal skills.
• Minimum of 6 years of experience in administrative management or a similar role.
• Proficiency in MS Office Suite and office management software.
• Bachelor’s degree in business administration, Management, or a related field.
• Excellent organizational and multitasking skills.

Benefits

• A competitive salary

Training + Development

Interview process

Visa Sponsorship

Security clearance