Project Management Assistant

Description

• Coordinate and manage the exchange of information between the design team and the project management team to ensure alignment and effective collaboration.
• Manage and archive project close-out documentation.
• Ensure compliance with document retention policies and procedures.
• Facilitate project meetings, prepare agendas, and distribute meeting minutes. Assist in the creation and tracking of action items.
• Utilize advanced features of software tools such as Bluebeam Revu for markups, quantity takeoffs, and collaboration.
• Prepare, coordinate, and track permit applications for local, state, and federal agencies, including environmental permits, building permits, and occupancy permits. Assist in the preparation of permit packages and ensuring accuracy and completeness.
• Proactively identify and address project-related issues and bottlenecks, escalating critical issues to project managers for resolution.
• Collaborate with engineers, designers, and project managers to ensure seamless project execution. Serve as a primary point of contact for project-related inquiries and information dissemination.
• Provide professional verbal and written interpretation and translation between Mandarin and English to facilitate effective communication with stakeholders, clients, and team members, as required by the role.
• Implement and manage a robust document control system, ensuring version control, accessibility, and compliance with industry standards and client requirements.
• Maintain and manage comprehensive project documentation, including permits, technical drawings, specifications, submittals, and RFIs.
• Assist in the preparation of project status reports, highlighting key milestones, risks, and issues.

Requirements

• Demonstrated experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint). Experience in PDF editing and markup software (Bluebeam Revu).
• Demonstrated professional proficiency in both Mandarin and English, with the ability to accurately and effectively translate and interpret written and spoken communications as required by the responsibilities of the role.
• Excellent organizational, communication, and problem-solving skills.
• Demonstrated experience in project coordination or project assistance within the AEC industry. Experience in project coordination or project assistance with a focus on high-tech or semiconductor projects is highly desired.
• Ability to work effectively in a detail-oriented, deadline-driven environment.
• Proven ability to manage complex project documentation and workflows.

Benefits

• Benefits include health, dental, and vision insurance, life insurance, 401K retirement savings plan (with company matching), opportunities for professional development and training, generous PTO & paid holidays.
• Salary Range: $55,000 - $70,000/year depending on location, education, experience, and any certifications that are directly related to the position.

Training + Development

Interview process

Visa Sponsorship

Security clearance