International architecture and engineering firm delivering multidisciplinary project solutions globally
Support project coordination, translation, documentation, and permit tasks in high‑tech AEC.
11 days ago ago
$55,000 - $70,000
Junior (1-3 years)
Full Time
Phoenix, AZ
Office Full-Time
Company Size
1,500 Employees
Service Specialisms
Engineering
Architecture
Design
Project Management
Consulting
Construction services
Technical Services
Turnkey
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
Description
document control
bluebeam
permit management
project coordination
mandarin translation
status reporting
Coordinate and manage the exchange of information between the design team and the project management team to ensure alignment and effective collaboration.
Manage and archive project close-out documentation.
Ensure compliance with document retention policies and procedures.
Facilitate project meetings, prepare agendas, and distribute meeting minutes. Assist in the creation and tracking of action items.
Utilize advanced features of software tools such as Bluebeam Revu for markups, quantity takeoffs, and collaboration.
Prepare, coordinate, and track permit applications for local, state, and federal agencies, including environmental permits, building permits, and occupancy permits. Assist in the preparation of permit packages and ensuring accuracy and completeness.
Proactively identify and address project-related issues and bottlenecks, escalating critical issues to project managers for resolution.
Collaborate with engineers, designers, and project managers to ensure seamless project execution. Serve as a primary point of contact for project-related inquiries and information dissemination.
Provide professional verbal and written interpretation and translation between Mandarin and English to facilitate effective communication with stakeholders, clients, and team members, as required by the role.
Implement and manage a robust document control system, ensuring version control, accessibility, and compliance with industry standards and client requirements.
Maintain and manage comprehensive project documentation, including permits, technical drawings, specifications, submittals, and RFIs.
Assist in the preparation of project status reports, highlighting key milestones, risks, and issues.
Requirements
microsoft office
bluebeam
mandarin
project coordination
problem solving
documentation
Demonstrated experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive, SharePoint). Experience in PDF editing and markup software (Bluebeam Revu).
Demonstrated professional proficiency in both Mandarin and English, with the ability to accurately and effectively translate and interpret written and spoken communications as required by the responsibilities of the role.
Excellent organizational, communication, and problem-solving skills.
Demonstrated experience in project coordination or project assistance within the AEC industry. Experience in project coordination or project assistance with a focus on high-tech or semiconductor projects is highly desired.
Ability to work effectively in a detail-oriented, deadline-driven environment.
Proven ability to manage complex project documentation and workflows.
Benefits
Benefits include health, dental, and vision insurance, life insurance, 401K retirement savings plan (with company matching), opportunities for professional development and training, generous PTO & paid holidays.
Salary Range: $55,000 - $70,000/year depending on location, education, experience, and any certifications that are directly related to the position.
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded in 1948
Year Established
The company traces its origins to a local engineering shop established in 1948.
75‑year arc
Years in Business
Operating continuously since its inception, the firm has grown exponentially over 75 years.
20+ offices
Global Presence
The company operates in over 20 locations across the United States and internationally.
40 countries
Project Reach
The firm has delivered projects across 40 different countries worldwide.
2023
Recent Expansion
In 2023, the company acquired Integrated Engineering Services to strengthen its niche expertise.
Over its 75‑year arc, the firm expanded into 20+ offices, with projects spanning 40 countries.
SSOE combines architecture, engineering, construction management, VDC/BIM, master planning and commissioning services.
Typical projects include semiconductor fabs, automotive plants, battery facilities, food and chemical processing sites, healthcare campuses, and corporate buildings.
Clients range from high‑tech manufacturers to healthcare and general building customers, with long‑standing relationships—150 clients over 20 years.
The firm launched its first international office in Shanghai in 2005, later expanding to Chengdu, Mumbai, Austin and beyond.
Its horizontal organizational structure, introduced in 2021, flattened leadership to enhance agility and foster performance‑based growth.
The firm continues to outpace its own growth year over year in revenue and market share while expanding its sector reach.
Noteworthy expansions include establishing operations in Austin to serve high‑tech clients in Texas and broadening global engineering reach.
Culture + Values
We provide a safe and healthy environment for employees, visitors, and contractors.
We use standard procedures to achieve consistent deliverables while meeting or exceeding client expectations.
We strive to be honest, moral, and ethical in everything we do.
We quickly and continuously adapt to market and environmental changes in productive and cost-effective ways.
We work together as a team and communicate constantly to deliver superior outcomes.
We employ creativity to develop new and fresh ideas that deliver maximum value.
We’re committed to learning about, embracing, valuing, and including the full range of human differences.
We make choices that acknowledge the best interests of our environment, communities, and stakeholders.
Environment + Sustainability
50% reduction
GHG targets by 2030
Verified by Science-Based Targets Initiative (SBTi) with an annual reduction of 5.9% (~602 tCO2e/year).
10% improvement
EcoVadis ESG score
Achieved through碳 accounting partnership with Greenly and publication of the inaugural ESG report.
Silver member of USGBC; designed world’s first automotive manufacturing plant to receive LEED Platinum.
Committed to AIA 2030 Challenge and tracks water, waste, energy, and carbon emissions on projects.
Inclusion & Diversity
75%
ERG Community Score
Participants in employee resource groups feel ERGs build community and belonging within the workplace.
80%
ERG Recommendation Rate
Employees recommended ERG activities to others, highlighting their impactful and engaging nature.
92%
Employee Satisfaction
Employees agreed the workplace is great to work for, reflecting strong organizational culture.
94%
Employee Inclusivity
Employees felt welcome at work, indicating inclusive and supportive workplace environment.
Complete DEI statement.
Cross-departmental DEI team and affinity groups established.
Implicit bias training conducted and participation in Hiring Our Heroes program.
Board-mandated DEI commitment.
Women in leadership increased.
Employee Resource Groups (ERGs) include PRIDE, SWAN, ¡HoLA!, Interfaith Alliance, HYPE.