Project Coordinator - Mass Timber

The Project Coordinator will report to the Operations Manager - Projects and will be responsible for supporting mass timber construction projects and scaling Mercer Mass Timber Projects Division. This role is key in the success of each project. You'll be tasked with managing; project submittals, RFI’s, schedules, and pre-construction activities along with supporting the Project Manager(s). Your ability to multitask, drive assigned tasks and is essential for achieving project objectives. Successful collaboration with your team of professionals will be a cornerstone of the project's overall success and the scaling of Mercer Mass Timber Construction Services.

• Complete all job close-out procedures, including retention processes as applicable.
• Administer project financial controls.
• Cultivate positive relationships with the General Contractor, Owner, Architect, Engineer of Record, and Subcontractors.
• Assist with project planning and scheduling.
• Maintain and update drawings, specifications, and logs; ensure proper filing, archiving, and accessibility; and distribute documents (including RFPs and updated drawings) to relevant project team members and subcontractors.
• Manage project billing and payment processes.
• Facilitate project coordination and communication.
• Track and analyze labor performance.
• Archive and maintain records of all critical project occurrences, such as accidents, delays, and Change Orders.
• Handle comprehensive vendor and subcontractor engagement.
• Ensure project contract compliance.
• Manage the project Request for Information (RFI) process.
• Collect all required submittal logs from vendors, subcontractors, and trade partners, and submit necessary information to the Owner or General Contractor.
• Support pre-construction and estimating efforts.

• Experience in coordinating with various project stakeholders, including owners, general contractors, subcontractors, vendors, and internal design/manufacturing teams.
• 3-5+ years of experience in a Project Coordinator, Assistant Project Manager, or similar role within the construction, manufacturing, or fabrication industry.
• A Bachelor's degree in Construction Management, Engineering, Architecture, or a related field is preferred.
• Hands-on experience with project scheduling and logistics planning.
• Proven experience with project financial tracking, including managing cost ledgers, assisting with change orders, and understanding billing/lien waiver processes.
• Demonstrated experience in document control and management, specifically with construction drawings, specifications, RFIs, and submittals.

Please note that relocation assistance will not be available.

• The salary for this position is $50,000 - $60,000. Salary will be commensurate with education and experience.
• Our group benefits package, which has no waiting period, includes extended health and dental benefits.
• 401(k) retirement savings plan.