Accounts Payable Coordinator

Description

• Reconcile corporate credit card statements monthly and ensure all supporting documentation is collected and filed appropriately.
• Review, verify, and process employee expense reports promptly, ensuring adherence to company guidelines.
• Prepare and process lien waivers for customers upon receipt of payments, ensuring compliance with contractual requirements.
• Accurately enter vendor invoices and AP batches into the accounting system.
• Assist with vendor account reconciliations and respond to inquiries promptly and professionally.
• Investigate and resolve invoice discrepancies by communicating effectively with vendors and internal departments.
• Support month-end closing activities, including accruals and reporting.
• Ensure proper coding, approvals, and compliance with company policies and procedures.
• Regularly monitor the shared AP email inbox to ensure timely response and processing of incoming invoices and vendor communications.
• Maintain organized and accurate AP records for audit and compliance purposes.

Requirements

• Strong attention to detail, accuracy, and follow-through.
• Minimum 2–3 years of accounts payable experience in a mid-to-large organization
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, and data analysis).
• Ability to manage multiple priorities and meet established deadlines in a fast-paced environment.
• Excellent communication and problem-solving skills.
• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or Finance preferred.
• Proficiency with accounting software (experience with ERP systems preferred).
• Ability to work independently and as part of a team.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance