Senior Payroll and Accounts Payable Specialist

Description

• Collaborate with team members to enhance accounting processes and maintain financial accuracy.
• Conduct weekly timesheet reviews for accuracy, approvals, and project coding.
• Assist with month-end and year-end close processes, including journal entries and account reconciliations.
• Manage benefits deductions, 401(k) contributions, and wage garnishments.
• Support the administration of employee benefits programs (e.g. health insurance, retirement plans).
• Maintain vendor and employee payroll records; assist with annual 1099 reporting.
• Perform monthly bank and balance sheet reconciliations in compliance with U.S. GAAP.
• Prepare and execute weekly check and ACH payments; reconcile vendor statements.
• Prepare and file monthly sales and use tax returns.
• Maintain accurate and up-to-date employee payroll records for new hires, terminations, and compensation changes.
• Monitor and control expenses, identifying areas for cost savings and efficiency improvements.
• Record and apply daily cash receipts in accounting software (Deltek Vantagepoint) to the appropriate customer or project accounts.
• Work with HR to update employee information for benefits enrollment and changes.
• Ensure compliance with company policies and procedures, and accounting standards.
• Review, verify, and process vendor invoices, expense reimbursements, and credit card transactions.
• Process bi-weekly payroll accurately and on time, ensuring compliance with federal, state, and local regulations.
• Provide documentation and assist with external auditors.
• Prepare payroll journal entries and reconcile payroll accounts.

Requirements

• Ability to work independently while effectively prioritizing workload and contributing as a collaborative team member.
• An associate or bachelor’s degree in accounting, finance, or related field is required.
• Demonstrated professionalism, integrity, and discretion in handling confidential information.
• Strong attention to detail and ability to work accurately in a fast-paced environment.
• Excellent analytical, organizational, and problem-solving abilities.
• A minimum of five (5) years of progressive experience in payroll, accounts payable, or accounting.
• Familiarity with Deltek Vision, Vantagepoint, or equivalent accounting software preferred.
• Highly proficient with Microsoft Office Suite, particularly Excel.
• Ability to apply and adhere to generally accepted accounting principles.
• Strong verbal and written communication and interpersonal skills.
• Valid driver’s license.
• Experience in the AEC (architecture, engineering, construction) industry is strongly preferred but not required.
• Extensive understanding of general financial accounting and cost accounting.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance