Centre Administrator - Church Square Shopping Centre
Jll
Admin role handling tenant relations, finances, and risk support for a shopping centre.
13 days ago ago
Junior (1-3 years)
Part Time
Guide Post, England, United Kingdom
Onsite
Company Size
102,000 Employees
Service Specialisms
Construction services
Project Management
Consulting
Engineering
Architecture
Property Development
Design
Technical Services
Sector Specialisms
Industrial
Energy
Infrastructure
Buildings
Residential
Commercial
Water Resources
Heavy Civil
Role
What you would be doing
database management
invoice coding
incident reporting
service reconciliation
compliance reporting
budget monitoring
- Maintain accurate tenant contact databases and communication logs
- Coordinate with security providers and emergency services as required
- Support the team with regular safety inspections and document findings
- Support tenant events, promotions, and marketing initiatives
- Serve as a point of contact for tenant enquiries, requests, and concerns
- Verify invoice details against purchase orders and delivery receipts
- Maintain incident reporting systems and follow-up procedures
- Coordinate tenant meetings, communications, and documentation
- Assist with emergency response procedures and evacuations when necessary
- Coordinate maintenance requests and contractor activities
- Prepare correspondence, reports, and presentations as required
- Coordinate with accounts payable team on payment queries
- Support insurance claims processing and documentation
- Process and code invoices accurately using established coding structures
- Support health and safety compliance across the centre
- Support service charge reconciliation and variance report processes
- Maintain vendor databases and payment tracking systems
- Provide reception and telephone support for the centre management office
- Assist with budget monitoring and expense tracking
- Ensure compliance with relevant regulations and centre policies
- Maintain filing systems (both physical and electronic)
- Support property marketing and leasing activities
- Assist with tenant move-in/move-out processes
- Assist with compliance reporting and documentation
What you bring
microsoft office
risk management
invoice processing
accounting
administrative
communication
- Familiarity with risk management practices (desirable)
- Professional demeanour and appearance
- Relevant administrative experience, preferably in retail property
- Strong attention to detail and accuracy
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Experience in invoice processing and basic accounting principles
- Ability to work independently and as part of a team
- Ability to multitask and prioritize competing demands
- Previous customer service or client liaison experience
- Discretion when handling confidential information
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
Company
Overview
$20+ billion revenue
Annual Revenue
JLL generated over $20 billion in revenue in 2021, demonstrating strong financial performance.
- Founded over 200 years ago, JLL has become a global leader in real estate services and investment management.
- With a presence in over 80 countries, JLL offers a wide range of services, including property management, advisory, and capital markets.
- JLL manages iconic properties like the Shard in London and works with Fortune 500 companies to optimize real estate portfolios.
- The company is known for its innovative solutions in real estate technology and sustainability.
- Typical projects include large-scale urban developments, corporate relocations, and infrastructure advisory.
- JLL has pioneered the integration of data-driven insights into real estate decision-making.
- The company’s expertise spans across diverse sectors, such as residential, commercial, industrial, and infrastructure.
- Notable for its long-standing history, JLL continues to shape the global real estate landscape.
- Integrity, teamwork and ethics in all of our actions
- Respect for people, their contributions and personal growth
- Customer-driven focus with a commitment to excellence
- Commitment to sustainability and the environment
- Innovation and creativity in everything we do
- Building strong relationships and trust with our clients, partners, and communities
Net Zero 2040
Carbon Target
Aiming to achieve net zero carbon emissions by 2040 through comprehensive sustainability strategies.
50% by 2030
Emission Goal
Reducing carbon emissions from managed buildings by 50% by 2030.
10% by 2025
Water Efficiency
Aiming for a 10% reduction in water usage per square foot by 2025.
100% Renewable
Energy Source
Targeting 100% of energy from renewable sources for managed properties by 2030.
- Implementing green building certifications for managed properties, such as LEED and BREEAM
- Assisting clients in reducing their carbon footprint by optimizing building operations and energy use
40% Gender Representation
Target for Senior Leadership
Aim to achieve 40% gender representation in senior leadership roles by 2025.
35% Women in Workforce
Global Workforce Composition
Currently, women make up 35% of the global workforce, with efforts focused on increasing their presence in leadership.
- Dedicated programs for advancing women’s leadership and mentorship.
- Partnerships with external organizations to promote gender equality in real estate.
- Ongoing efforts to foster an inclusive work environment for employees of all backgrounds.
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