Project Coordinator

Description

• Trade Partner Payables Support: Assist with invoice intake, 3-way match (contract/PO, receipt, invoice), lien waivers, and payment releases in coordination with Accounting/AP.
• Project Set-Up in CMIC/CMiC: Create and maintain new project records, cost codes, budgets, vendors, and user permissions; ensure alignment with contract terms and internal controls.
• MBE/WBE Participation Tracking: Monitor and update minority- and women-owned business enterprise participation; maintain running percentages vs. contractual goals; coordinate with project teams to address gaps and document good-faith efforts.
• Owner Contract Documentation: Support execution of owner agreements by preparing and processing required documentation (e.g., certificates of insurance, bonds, affidavits, schedules of values, waivers, closeout forms).
• Process & Compliance: Follow company policies, internal controls, and contract requirements; help refine templates and checklists for consistency and efficiency.
• Certified Payroll Management: Collect, review, and process certified payroll reports from internal teams and trade partners; reconcile errors, post to required systems/portals, and maintain weekly compliance logs.
• Subcontracts & Purchase Orders: Draft, route, and issue subcontracts/POs; confirm scope, insurance/bond requirements, and risk/compliance attachments; maintain fully executed files.
• Records & Reporting: Maintain organized digital files; run routine/monthly reports (commitments, spend, compliance status, participation dashboards); support audits and owner reporting requests.

Requirements

• Strong work ethic, passion, and ambition—you take ownership, learn quickly, and finish what you start.
• Familiarity with CMIC/CMiC or other construction ERP systems preferred; strong MS Excel (lookups, pivots), Word, and PDF tools.
• 0–3 years of relevant experience in construction project coordination, project accounting, or AP/AR support (internships/co-ops welcome).
• A team-first mindset and the professionalism to represent H. J. Russell & Company with partners and clients.
• Bachelor’s degree in Accounting, Finance, Construction Management, Business, or related field preferred.
• Understanding of certified payrolls, prevailing wage/compliance concepts, and basic contract terms is a plus.
• Excellent attention to detail, organization, and follow-through across multiple concurrent deadlines.
• Strong written and verbal communication; comfortable interfacing with project teams, vendors, and owners.

Benefits

• Employee Assistance Program
• Medical, Prescription, Dental, and Vision Insurance
• 401(k) with Employer Matching Contribution
• Supplemental Insurance & Other Voluntary Coverage
• Disability Insurance
• Company-Sponsored Life & AD&D
• Flexible Spending & Health Savings Accounts

Training + Development

Interview process

Visa Sponsorship

Security clearance