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Receptionist & Administrative Assistant
Ipex By Aliaxis
Providing administrative support to sales, customer service, and distribution teams, and various other departments within the organization, including reception, drafting memos, creating sales reports, administering trade shows, maintaining office equipment, and assisting with customer service tasks.
21d ago
C$50,000
Junior (1-3 years)
Full Time
Edmonton, Alberta, Canada
Office Full-Time
Company Size
2,500 Employees
Service Specialisms
Research & Development
Product Innovation
Manufacturing
Training & Collaboration
Technical Services
Testing Services
Sector Specialisms
Building
Infrastructure
Industry
Agriculture
Water Management
Energy Management
Sanitary
Plumbing
Role
What you would be doing
office management
accounts payable
sales reports
event planning
petty cash
order processing
- Assisting with customer service tasks such as order entry during busy times
- Drafting memos and distributing price increase information to customers.
- Creating and receiving PO’s, logging cheque requisitions and following up with accounts payable.
- Monitoring performance of outside services such as office cleaners.
- Administering registrations of yearly trade shows, approving invoices and following up on payments and booth reservations.
- Responding to literature requests, graphics and other materials.
- Reception, including answering phones, greeting customers and suppliers, and maintaining visitor log, sending and distributing mail and couriers
- General office duties, including ordering office supplies, maintaining office equipment, filing, booking of boardrooms and projectors, and overall management of the administrative area, and office in general.
- Reconciling Petty cash
- Planning sales events including lunchtime training sessions and social events
- Providing ongoing feedback and suggestions for continual improvements in the department processes, and identifying opportunities for better efficiencies.
- Creating and updating sales reports using the in-house sales report creation program and assisting with spreadsheets, market share reports and budgets.
- Preparing and laminating product training certificates
- Assisting with Social committee activities
What you bring
sap
pricing
ms office
sales support
detail oriented
communication
- Experience with SAP will be considered a strong asset
- Accurate administration of pricing documents and pricing programs
- Strong communication skills, both written and verbal
- Intermediate level Microsoft Office programs (Outlook, Word, Excel etc. PowerPoint)
- Ability to work independently
- Professional phone manner
- 2-3 years’ experience in an administrative role, supporting sales managers would be considered an asset.
- Strong organization skills, ability to multitask, and determine priorities.
- Detail orientated.
- Ability to exhibit diplomacy and tact in dealing with a wide variety of people and positions.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- the company is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.
Company
Overview
- Founded as a leading provider of advanced piping solutions.
- The company specializes in high-performance plastic piping systems for demanding applications.
- Ipex's expertise spans across numerous sectors, with products used in industries such as construction, energy, and water management.
- Typical projects include large-scale infrastructure installations, commercial building developments, and residential plumbing systems.
- With a strong focus on innovation, known for cutting-edge product designs and technical solutions for complex projects.
- Leverages global presence to supply products across various international markets, from North America to Europe and beyond.
- Deeply committed to providing systems that ensure safety, reliability, and long-term durability.
- Customer Focused: Always putting the customer at the heart of everything we do.
- Innovation: Continuously improving and innovating to deliver better solutions.
- Collaboration: Working together as one team, embracing diversity and sharing knowledge.
- Integrity: Acting with honesty, transparency, and respect in all relationships.
- Sustainability: We are committed to a sustainable future by integrating environmental considerations into everything we do.
By 2050
Net-Zero Target
Committed to achieving net-zero carbon emissions by 2050.
- Committed to reducing environmental impact through responsible energy, water, and waste management.
- Focus on reducing emissions and developing innovative solutions to help customers reduce their environmental footprint.
- Products designed to promote sustainability, supporting circular economy principles and reducing waste.
by 2025
Women in Leadership
The goal is to increase the representation of women in leadership roles, emphasizing equal opportunities and inclusive growth.
- Promotes a culture of inclusion where everyone is respected and valued for their unique perspectives and experiences.
- Aims to foster an inclusive work environment through training, support, and policies that encourage diverse perspectives and equal opportunities.
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