Project Coordinator - (Administrative Support)

Description

• Support the project team by coordinating administrative tasks and ensuring timely communication
• Handle a high volume of communication via email while maintaining accuracy and professionalism
• Rename, organize, and maintain digital files on the company server and shared platforms (FTP, SharePoint, etc.)
• Navigate File Explorer
• Perform data entry and manage large volumes of information with accuracy and speed
• Editing, combining, and reformatting PDFs
• Work closely with Partner Associates to prepare engagement letters, templates, and supporting documentation
• Review reports for accuracy in addresses, project numbers, dates, and formatting before submission
• Modify, reformat, and prepare reports and other documents using Microsoft Office Suite
• Copy, paste, and organize content across multiple document templates and formats to ensure consistency

Requirements

• Excellent organizational and time management skills with the ability to prioritize tasks in a fast-paced, high-volume environment
• Visual acuity adequate to perform job duties, including reading printed and digital documents
• Requires frequent sitting, standing, walking, reaching, and repetitive computer work throughout the day
• Strong written and verbal communication skills
• Construction, engineering, or professional services industry experience a plus
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• Must be able to read, write, speak, and comprehend English
• Must be able to communicate clearly in person and over the telephone
• Highly tech-savvy with the ability to learn and navigate multiple systems efficiently
• Minimum 2 years of experience in an administrative, document production, or coordination role
• Ability to work both independently and collaboratively with a remote or in-office team
• Proven experience handling large volumes of electronic documents and maintaining file organization standards
• Ability to work overtime, including weekends, as needed in peak workload periods
• Exceptional attention to detail and ability to spot inconsistencies in documents

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance