Commercial Property Administrator

Overview

Process invoices, payments and vendor relationships for commercial property management

Key Responsibilities

• workflow management
• invoice processing
• payment processing
• invoice reconciliation
• card reconciliation
• vendor discounts

Tasks

-Workflow Compliance: Ensure invoices follow appropriate automated and manual workflows and approval processes. This includes ensuring the right workflow is assigned to the right invoices, monitor timely approvals, document and address mistakes or problems, and maintain proper documentation. -Invoice Processing: Code, enter and review invoices in Avid & Yardi for multiple entities. Ensure accuracy, proper account coding, and timely processing in accordance with company policies. -Vendor Refunds: coordinate with Accountants and vendors for timely resolution vendor refunds -Payment Processing: Ensure bills are paid in a timely and accurate manner while adhering to the departmental procedures. This includes processing payment via checks, wires, transfers and ACH payments. Manage recurring payments and assist with month-end close activities. -Outstanding Checks & Unclaimed Property: Review and follow up on outstanding checks, initiate void or stop payment requests, and maintain proper reporting for unclaimed property compliance. -Credit Card Reconciliation & Billbacks: Reconciles TPS Commercial credit cards transactions, prepare expense allocations, create and process internal billbacks between entities. -Vendor and Property Management Support: Partner with Property Management teams to investigate and resolve invoice or payment issues while maintaining excellent vendor relationships and account standing. -Invoice Review and Reconciliation: Organize and prioritize invoices for payment, resolve discrepancies, and review vendor statements for accuracy and completeness of internal records. -Vendor Credits & Discounts: Monitor vendor payment agreements to identify potential discounts. Track and apply credits owed to properties, or credits that can be used to reduce invoice amounts.

Requirements

• yardi
• excel
• word
• accounts payable
• associate's degree
• communication

What You Bring

-Property management software and Yardi experience a plus. -Must be comfortable working in a fast-paced work environment balancing multiple projects and tasks simultaneously and consistently meet deadlines. -Computer literacy required. Proficiency in preparing Word documents, Excel spreadsheets, and Outlook. -Experience with accounts payable and accounting software systems; Yardi and Avid experience preferred. -A high school diploma or equivalent is required, associate's degree in accounting or business field preferred. -Excellent written and verbal communication skills to communicate and work effectively with management, tenants, co-workers and vendors. -Accurate keyboard skills and experience with various office equipment/machines required. -1-3 years administrative/invoice coding experience. -Excellent organizational skills, attention to detail, and ability to be self-directed.

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Benefits

-Employee assistance program -Gym membership discount -9 paid holidays -Long-term disability -401(k) with company match -Medical, dental, and vision -FSA health and dependent care -Group-term life and AD&D -Employee referral bonus -Voluntary life insurance -Jury duty leave -Wine and retail discounts -Bereavement leave -Discounts at the 5th Avenue Theatre -Continuing education reimbursement -Matching gift program up to $500 per year

About Tarragon Property Services

-They handle a vast portfolio: thousands of multifamily units. -Their typical projects span amenity-rich apartment communities, urban retail hubs, and large-scale industrial parks. -Standout facts: They reinforce their reputation for operating excellence in the Industrial, Retail, Office, and Residential sectors. -They are winners of the 2020 Western Washington Emerald Award.

Sector Specialisms