Program Coordinator

Description

• Maintain organized records of project documentation including contracts, purchase orders, change orders, and internal memos.
• Ensure adherence to internal workflows and documentation standards, including proper use of ERP systems like Epicor.
• Serve as a point of contact for internal teams to relay updates, gather status reports, and ensure timely responses to requests.
• Support procurement and service teams by tracking vendor communications, delivery schedules, and invoice processing.
• Compile weekly and monthly status reports for leadership, including budget summaries, timeline updates, and risk flags.
• Update project timelines, milestones, and task lists in project management tools under the guidance of senior managers.
• Help log and track change orders, ensuring they are documented and communicated to relevant stakeholders.
• Assist in preparing final project documentation, lessons learned summaries, and archiving materials post-completion.
• Schedule and organize recurring project meetings, prepare agendas, take detailed notes, and track follow-up items.

Requirements

• Judgement: Ability to exercise discretion and lead initiatives autonomously.
• 1–2 years of administrative or project coordination experience.
• Speed: Operates with a sense of urgency, recognizing the competitive advantage of being swift and responsive.
• Strong organizational and time management skills.
• Accountability: Ability to hold self and others to the highest of standards.
• Bachelor degree in Project Management, Business Administration, etc.
• Excellent written and verbal communication.
• Proficiency in Microsoft 365 tools (Excel, Outlook, etc.)
• Experience with an ERP, Epicor is a plus.
• Experience working in a manufacturing or construction setting.
• Ability to work collaboratively and manage multiple tasks.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance