IT Department Coordinator

Description

• Leading office management by coordinating the acquisition of necessary equipment or supplies and managing logistic for both day-to-day support and larger project functions or events
• Act as travel coordinator by booking travel as needed for department leadership, project teams, and IT staff as required
• Tracking project and department related expenses, managing invoices and purchase orders and flagging any budget variances to the Director, IT Leader, or applicable project manager
• Prepare correspondence, manage schedules/calendars, and take meeting notes as requested
• Coordinating and scheduling meetings (e.g., kickoffs, status updates, department wide meetings) aiding in preparing agendas, coordinating logistics, documenting actions and ensuring follow-up as needed
• Daily Support of IT Leadership and project managers in the tracking, collection, and organization of department needs, project information, and other assigned duties
• Assist in the preparation and distribution of regular reports, updates, and dashboards for the IT team and other stakeholders
• Serve as the primary point of communication between different departments and other stakeholders, ensuring information flows smoothly and timely to ensure alignment on department needs
• Act as a liaison between the IT team and other departments to support cross-functional collaboration and ensure smooth running of shared office space
• Maintaining department documentation, including shared documentation repositories, and ensure information is up to date to support office and department

Requirements

• Ability to collect, analyze summarize and present project data
• High School Diploma, Associate’s Degree preferred
• Four years’ related experience in project coordination or project support, preferably in IT
• Proficiency in MS Office Suite and project management software
• Keen attention to detail skills
• Excellent verbal and written communication skills
• Excellent customer service skills
• Strong organizational and time management skills
• Regular Driver’s License
• High level of initiative and ability to self-start tasks

Benefits

• Monthly recognition events
• Paid time off, holidays and a separate bank of sick time!
• Robust and customizable benefit packages-choose what works best with your life. Options include generous 401k, medical, dental and life insurance, tuition reimbursement, compensated volunteer hours and MORE!
• Competitive base salary
• Endless wellness initiatives and community events
• Flexible work arrangement
• Cooperative, supportive and empowered team atmosphere
• Annual bonus and salary increase opportunities
• Fantastic opportunities for career growth

Training + Development

Interview process

Visa Sponsorship

Security clearance