Accounting Specialist

Description

• Prepare journal entries, maintain general ledger accounts, and complete monthly balance sheet reconciliations.
• Ensure compliance with revenue recognition policies and client billing requirements.
• Monitor AR aging reports and assist with collections efforts.
• Verify contractor hours, bill rates, and pay rates; resolve discrepancies.
• Maintain accounting schedules, including accruals, prepaids, and fixed assets.
• Maintain positive vendor relationships through timely payments.
• Assist in preparing internal financial reports, KPI dashboards, and variance analyses.
• Collaborate with payroll to reconcile payroll journals, tax filings, and assignment costs.
• Maintain organized digital and physical financial records.
• Audit expense reports to confirm costs are paid and billed in accordance with employment agreements and client contracts.
• Ensure compliance with GAAP, internal controls, and tax requirements.
• Assist with month-end and year-end close processes.
• Provide financial insights to leadership for decision-making.
• Support accurate data flow between accounting, recruiting, and operations.
• Process vendor invoices, credit card expenses, and weekly check runs.
• Identify and implement process improvements within the accounting function.
• Generate and review client invoices based on accurate timecard, expenses, and rate data.
• Support budgeting, forecasting, and operational financial reviews.
• Support audit activities by preparing documentation and schedules.
• Validate expense coding and ensure proper approval workflows.

Requirements

The Accounting Specialist is responsible for general accounting, payroll and billing support, accounts payable and receivable, reconciliations, and month-end close activities. This role requires strong attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced, team-driven environment.

• Familiarity with ATS or VMS systems.
• Experience with timecard-based billing or high-volume payroll.
• Proficiency with accounting software (e.g., QuickBooks, NetSuite, Great Plains).
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.
• Reliable, self-motivated, and highly organized
• Strong Excel skills and proficiency with Microsoft Office suite.
• 2–5 years of accounting experience; staffing or service-industry experience preferred.
• Ability to prioritize multiple tasks in a deadline-driven environment.
• High integrity and confidentiality
• Process-oriented with adaptability to change
• High attention to detail and strong organizational skills.
• Effective communication and interpersonal skills
• Strong understanding of GAAP principles.
• Strong analytical and problem-solving abilities
• Exposure to multi-state or multi-entity operations.

Benefits

Accounts Payable

• Competitive salary.
• Opportunity to make a measurable impact in a growing safety and staffing/consulting organization.
• 401(k) with employer match.
• Health, dental, and vision insurance.
• Professional development and advancement opportunities.
• Paid time off and company holidays.

Training + Development

Interview process

Visa Sponsorship

Security clearance