Legal Assistant

Description

• Oversee and manage corporate filings
• Manage filing system for documentation and correspondence related to legal department tasks and initiatives
• Monitor expiration dates for company and tradesmen licenses, non-disclosure agreements, and other agreements
• Assist IT with respect to tools and systems implemented to assist with managing tasks undertaken by the solar legal team and in support of legal initiatives
• Maintain centralized repositories for templates, clause libraries, contracts, policies, licenses, and other records. Ensure content is current, accurate and compliant with policy and procedures.
• Assist the solar legal team in scheduling meetings, monitoring calendars, preparing documents for execution and delivery, and other general administrative tasks
• Act as liaison between legal and business functions to understand needs related to requested legal support and assist the legal department in completing department initiatives and tasks according to priority
• Serve as the intake point for new legal matters, claims and notices, and questions from solar project teams, human resources and other departments. Collect and summarize critical information pertaining to legal matters, tasks, and requests handled by the legal department. Allocate matters to team members as appropriate. Track the progress of each matter through execution
• Assist with applications and related documents for new tradesmen’s licenses and/or renewals as needed
• Process invoices from outside counsel, consultants, and other third parties in a timely manner and monitor payment status
• Monitor and assist with registration of continuing legal education credits for the solar legal team
• Process expenses of the solar legal team
• Assist in drafting, proofreading, and editing legal notices, correspondence, and various legal documents as requested by the solar legal team

Requirements

• Familiarity with legal documents, filings, and compliance processes; experience handling confidential information with discretion
• Minimum 3 years of experience in a legal operations, legal administrative, or paralegal support role, preferably within a corporate legal department or law firm
• Bachelor’s degree in business administration, legal studies or a related field preferred
• Experience supporting legal teams with matter intake, document management, calendaring, and cross-functional coordination
• Proficiency in Microsoft Office Suite and legal or workflow management tools (e.g., document repositories, contract management systems)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance