Project Coordinator II

Description

• Coordinate and schedule meetings with internal staff and external clients.
• Generate and collect feedback to improve processes.
• Coordinate inter-office communications to support effective collaboration and information flow between departments.
• Partner with Project Analyst on financial needs and reporting for projects including billing and Accounts receivable.
• Support leadership in ensuring effective team communication.
• Collaborate and coordinate with project team to understand and track project status using Excel tools.
• Assist with Professional Engineer Licensure and Continuing Education Requirements.
• Partner with the Department Manager to plan and organize regular department meetings including preparing the agenda, tracking follow-up completion, etc.
• Coordinate and track change orders, ensuring all changes are documented, communicated, and reflected in the project scope and budget.
• Partner with project managers to prepare project proposals.
• Assist and support Project Managers and team leads with the planning, execution, and completion of projects.
• Maintain and update the CRM system for Department and Project Managers to ensure accurate data tracking and reporting.
• Complete project set-up in our ERP system to ensure accurate reporting and tracking.

Requirements

• Excellent time management and organization skills.
• Excellent written and verbal communication skills.
• AEC (Architecture, Engineering, and Construction) industry experience highly desirable.
• Experience in working in a matrix environment with broad group of internal stakeholders.
• Minimum of 7 years’ experience, including at least 3 years coordinating projects
• Ability to plan, prioritize, and organize the workload.
• Proficient in Microsoft Office: Word, PowerPoint and Adobe Acrobat products.
• Intermediate Excel skills including but not limited to ability to edit functions, create and work with pivot tables, and merge spreadsheets.
• Experience working with and interacting with external clients and partners.
• Strong attention to detail.
• Bachelor’s degree or Associate’s degree with equivalent experience.
• Proven experience with ERP and CRM systems.
• Demonstrated ability to follow processes to a high level of accuracy,

Benefits

• Paid parental leave
• Company-paid medical, dental and vision coverage for the employee
• Paid time off & paid holidays
• Monthly wellness allowance
• Flexible schedules, including summer hours
• 401(k) matching
• Health savings and flex spending accounts
• Tuition reimbursement program
• Group short-term & long-term disability; life and A&D insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance