Administrative Assistant Intern

Description

• Help schedule meetings and keep calendars up to date
• Support with data entry and spreadsheets
• Help prepare shipments and mailings
• Greet visitors and help with office reception duties
• Organize and file project documents (paper and digital)
• Track office supplies and help with ordering
• Contribute on general admin tasks as needed
• Assist with travel arrangements and meeting notes
• Assist with event planning and team activities

Requirements

• Positive attitude and flexibility in environment of tight deadlines, frequent interruptions, unresolved problems, changes, and unexpected events.
• Able to handle confidential and time-sensitive information with discretion and independent judgment.
• Able to develop and maintain cooperative, enthusiastic, flexible, and effective working relationships with clients and team members.
• Superior interpersonal skills, telephone manner, and knowledge of business protocol; strong belief in customer service.
• Able to produce high quality work consistently on multiple assignments, in a deadline-driven environment; superior organization and project management skills. Ability to anticipate and seek out needs, and ask for further clarification when necessary.
• Able to maintain high standards despite pressing deadlines; establish high standards and measures; do work right the first time and inspect material for flaws; reinforce excellence as a fundamental priority.
• Experience providing administrative support.
• High School diploma or equivalent.
• Learn about document control and project support tasks
• Previous experience working in the construction industry or in project administration
• Self-motivated and proactive; demonstrated interest in taking initiative, anticipating needs, carrying projects through to completion with minimal direction, and working with a high degree of urgency.
• Willingness to step in and lend a hand on any administrative requests for the project.
• Proficiency in Microsoft office (Word, Excel, PowerPoint), and Outlook (Calendar and Address functions). Ability to learn other software programs as needed.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance