Description

The Assistant Project Lead – Planning, Documentation & Project Controls role sits in the Project & Development Services (PDS) – Project Management Consultancy team in Mumbai. Reporting to the Project Lead, Senior Project Lead or Project Director, the incumbent will serve as a project‑controls specialist overseeing planning, schedule management and documentation control across all project phases.

The position involves developing and maintaining integrated master schedules, creating detailed work‑breakdown structures, analyzing deviations, and preparing recovery plans. It also includes establishing project‑control systems, tracking time, cost, quality, risk and HSE metrics, and managing earned‑value parameters.

Documentation control responsibilities cover setting up document management systems, maintaining logs for RFIs, submittals, drawings and site instructions, and ensuring audit readiness. Regular reporting duties include daily and weekly progress reports, monthly progress summaries, action‑item trackers and client presentations.

The role supports contract and procurement activities by reviewing contractor schedules, assisting in delay analysis, and maintaining contract deliverables trackers. Risk management tasks involve maintaining a comprehensive risk register, conducting assessments and preparing close‑out documentation such as as‑built drawings and O&M manuals.

• Develop and maintain integrated Master Project Schedules using MS Project/Primavera.
• Create detailed WBS and baseline schedules with activity relationships (FS/SS/FF).
• Generate weekly micro‑schedules for contractors and track progress.
• Analyze schedule deviations and devise recovery or catch‑up plans.
• Establish and operate project control systems aligned with JLL governance.
• Monitor time, cost, quality, risk and HSE KPIs, maintaining Earned Value Management metrics.
• Flag schedule slippages and produce early‑warning and trend analysis reports.
• Act as Documentation Controller, set up structured Document Management Systems, and maintain logs for RFIs, submittals, drawings, MOMs and NCRs.
• Ensure audit readiness and compliance with JLL Project Management Standards.
• Prepare daily, weekly and monthly progress reports, including dashboards, photos, quality and HSE statistics.
• Coordinate planning, design and contractor review meetings, serving as central communication hub for schedule and documentation matters.
• Review contractor schedules for feasibility, support delay analysis and extension‑of‑time evaluations.
• Maintain contract deliverables tracker and assist cost consultants with progress‑based bills.
• Manage comprehensive risk register, update mitigation plans and prepare close‑out documentation (as‑built drawings, O&M manuals, snag lists).

Requirements

Candidates should hold a B.Tech/B.E. in Civil or Architecture with a PG in Construction Management or NICMAR, and have 2‑5 years of experience in project planning, documentation control or project controls on industrial, warehousing or infrastructure projects. Required technical skills include advanced proficiency in Primavera P6/MS Project, strong knowledge of WBS, CPM, baseline management, document‑management tools, EVM, delay analysis and statutory approvals.

Core competencies include excellent communication, a disciplined detail‑oriented approach, proactive problem solving and the ability to manage multiple stakeholders. The successful candidate will deliver baseline schedules, progress reports, updated document systems, risk registers and complete lifecycle documentation, contributing to client satisfaction through structured governance.

• Demonstrate excellent communication, detail‑oriented, proactive problem‑solving and stakeholder management skills.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance