Administrative Assistant/Receptionist

Description

• Oversee office organization, supply inventory, and vendor relationships
• Schedule and maintain conference rooms and basic IT setup
• Coordinate catering or food delivery for meetings
• Help plan company events including the annual holiday party and quarterly meetings
• Maintain and coordinate monthly employee social activities
• Provide administrative support to the CEO (filing, correspondence)
• Support satellite office needs and conduct occasional local errands
• Assist HR and Finance with filing, basic reporting, and administrative tasks
• Manage office equipment check-in/out process
• Handle all incoming/outgoing mail and shipping
• Coordinate maintenance, repairs, and facility service needs
• Greet visitors and manage all incoming calls with professionalism

Requirements

• Outgoing & Friendly: Enjoys engaging with others and brings a welcoming, approachable presence
• Flexible & Adaptable: Comfortable with change and adjusting priorities as needed
• Quarterly travel to satellite office in Boston
• Strong computer skills, including Microsoft Office
• Organized & Detail-Oriented: Able to manage multiple tasks while staying on top of details
• Engaged in Company Culture: Enjoys participating in team activities and helping foster a positive workplace
• Facilities experience a plus
• Strong Communicator: Effective both verbally and in writing, and comfortable having thoughtful, sometimes challenging conversations when needed
• Able and have the desire to work in the office 40 hours per week
• Must have a valid driver's license and reliable transportation
• 2+ years of relevant administrative or office management experience
• Associate’s or Bachelor’s degree preferred
• Previous office work experience

Benefits

• Monday to Friday approximately 8:30am-5:30pm with an hours for lunch
• On-site position in a professional office environment in our North Andover Office

Training + Development

Interview process

Visa Sponsorship

Security clearance