Production Assistant

Description

• Ensure all safety, quality, and regulatory documentation is completed and filed properly.
• Track project progress, deliverables, and deadlines through project management software (e.g., Procore, MS Projects).
• Generate progress reports, status updates, and project closeout packages.
• Assist Project Managers in preparing project schedules, submittals, RFIs, and change orders.
• Schedule and document project meetings and distribute follow-ups.
• Coordinate materials, equipment deliveries, and subcontractor scheduling.
• Support billing preparation by collecting field reports, verifying quantities, and ensuring timely invoicing.
• Support compliance with company policies and client standards.
• Help track inspections, punch lists, and warranty documentation.
• Ensure all stakeholders are informed of project updates, deadlines, and potential issues.
• Maintain accurate project documentation including contracts, drawings, correspondence, and meeting minutes.
• Review purchase orders and vendor invoices for accuracy and approval routing.
• Serve as a primary point of contact between the office, field teams, vendors, and clients.
• Assist in project budgeting, cost tracking, and forecasting.

Requirements

• 2+ years of experience in project coordination, preferably within construction, mechanical, or HVAC industries.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and project management software (Procore, MS Projects, etc.).
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Associate’s or Bachelor’s degree in Construction Management, Business Administration, or related field preferred.
• Strong organizational, communication, and problem-solving skills.

Benefits

• HSA and FSA Spending Accounts - with generous company contribution to HSA
• Company provided cell phone and laptop
• Employee Discounts through the Tickets at Work Program
• Excellent Medical, Dental, and Vision plans
• Company Paid Life and AD&D
• Benefits Effective the 1st of the month following your date of hire
• 401(k) match - 50% up to 5%
• Paid holidays and generous Paid Time Off
• Short and Long-Term Disability and other Supplemental Insurance offerings
• Direct Deposit every Friday
• Competitive salary
• Performance Bonus, Company Profit Sharing Bonus, and Safety Bonus

Training + Development

Interview process

Visa Sponsorship

Security clearance