Administrative Assistant

Description

• Assist in preparing simple graphics or layouts for marketing collateral using basic computer tools.
• Uphold confidentiality of corporate information.
• Ensure on-site presence during designated hours to meet bona fide office requirements.
• Organize and maintain digital and physical files to ensure easy retrieval and improved workflow efficiency.
• Provide daily administrative support for the office, including filing, document organization, data entry, and basic recordkeeping.
• Convert minimal project information (e.g., short descriptions and photos) into clear, professional content.
• Assist with business development research by receiving data points, conducting data mining, and identifying potential opportunities.
• Support leadership with scheduling, communications, and general office coordination.
• Provide customer service and professional communication when interacting with internal teams or external contacts.
• Draft, proofread, and format documents, ensuring accuracy and consistency in content and branding.
• Support marketing tasks such as preparing or updating capability statements, project descriptions, and similar materials.
• Maintain office supplies and support basic facility organization needs.

Requirements

• High school diploma or equivalent.
• Computer literacy, including proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Ability to lift up to 20 lbs. occasionally.
• Strong written communication skills and the ability to convert minimal information into polished, readable content.
• Ability to learn and use standard marketing templates or software tools.
• Ability to conduct research and interpret data points for business development purposes.
• Ability to sit, stand, and work at a computer.
• Strong organizational skills with the ability to manage multiple tasks and maintain orderly files and documents.
• 0-1 year of administrative, marketing, or business development experience.
• Professionalism in interactions, verbal communication, and task execution.
• Experience with basic office tasks, customer service, or entry-level business support considered a plus.
• Normal vision, hearing, communication skills required for office tasks.
• Ability to follow direction, work independently, and maintain a proactive, motivated approach.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance