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Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.
Provide guidance and mentorship to other administrative staff in the operation.
Management of records and maintaining confidentiality in accordance with departmental and corporate requirements.
Assist with planning team building and other social gathering.
Assembling and transmitting documents and correspondence internally and externally to staff and clients in various formats.
Coordinating meetings, travel, lunch and learns and social gatherings as required.
Updating resumes and team calendars.
Timely and proper delivery of various engineering documents, including correspondence, records of meetings, technical memoranda, discussion papers, contract documents and technical specifications, reports, and proposals.
What you bring
pdf-xchange
diploma
indesign
ms office
5+ years
sharepoint
Knowledge of PDF-Xchange or Adobe Acrobat is an asset.
Diploma or undergraduate degree in Office Administration an asset.
Superior organizational and time management skills; strong attention to detail.
Experience in InDesign is an asset.
Proficient in MS Office, including word processing (Word), spreadsheets (Excel), presentations (Power Point), collaboration (Teams).
Able to work in a fast-paced office environment and remain calm in stressful situations.
Available to work overtime as required or requested, occasionally at short notice.
5+ years experience providing administrative support, preferably in an engineering or architectural or other professional services environment.
Superior interpersonal skills and a strong team player.
Strong oral and written communication skills and technical writing skills.
Website maintenance (SharePoint) and database management skills are an asset.
Benefits
Competitive salary and benefits, including a fitness allowance, and company-matching pension program.
Ongoing support for your growth and development, including a formal professional development program, mentoring programs, training opportunities, and professional designation support.
A hybrid work environment that allows for a combination of working from home and in the office.
The firm has been entirely carbon-neutral since 2009, showcasing its commitment to sustainability.
Founded in Edmonton in 1946, the firm grew from a local practice into a national consultancy spanning multiple offices.
Driven by technical excellence, it has earned awards like Canada’s Schreyer Award multiple times and platinum Best Managed status.
Projects range from bridge rehabilitation and water treatment plants to airport tunnels and marine habitat restoration.
Its services weave together urban planning, civil and environmental engineering, landscape architecture, and asset management.
Specialisms include sustainability-focused work in buildings, energy systems, water infrastructure, transportation networks, and environmental science.
Culture + Values
Employee‑owned culture
Collaboration
Innovation
Continuous learning
Strong client service ethic
Community involvement
Respect
Integrity
High performance
Environment + Sustainability
2050 Net-Zero
Long-Term Sustainability Goal
Commitment to achieving net-zero emissions by the year 2050.
30% Reduction
2030 Emission Target
Aims to reduce Scope 1 and Scope 2 emissions intensity by 30% by 2030 compared to 2020 levels.
14% Lower Emissions
2020-2023 Progress
Already achieved a 14% reduction in emissions intensity since 2020, demonstrating meaningful progress toward long-term goals.
Integrated life‑cycle approach to energy, environmental, human, waste and water assets
Promotion of economic, environmental and social sustainability across all projects
Pilots of zero‑emission construction equipment (e‑wheel loader, e‑mini‑excavator)
Embedded sustainable management systems, ISO 14001‑ready processes
Inclusion & Diversity
Indigenous Commitment Policy and Action Plan
Indigenous Commitment Working Group
Collaboration with Indigenous communities on hundreds of projects
Recruitment of Indigenous candidates and youth STEAM mentorship
Financial awards to Indigenous students and staff cultural training programs