Front Desk Receptionist / Administrative Assistant

Description

• Prepare and edit correspondence, reports, and documents.
• Support internal communications and coordinate office activities.
• Maintain a tidy and organized reception area.
• Maintain office supplies inventory and place orders as needed.
• Receive, sort, and distribute daily mail and deliveries.
• Greet and welcome visitors in a professional and friendly manner.
• Help onboard new employees (workstation setup, access cards, etc.).
• Manage visitor logs and issue badges when necessary.
• Liaise with building management and vendors for maintenance requests.
• Assist with scheduling meetings, appointments, and conference rooms.
• Ensure compliance with office safety and security procedures.
• Provide administrative support to management and other team members.
• Answer, screen, and direct incoming phone calls.
• Assist with travel arrangements as-needed
• Handle data entry, filing, and record-keeping.

Requirements

• Self-motivated and driven with ability to anticipate work needs and follow through with minimum direction and high attention to detail
• Office-based position with standard working hours (e.g., 8:00 a.m. – 5:00 p.m.).
• Attention to detail and accuracy.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams) and general office equipment.
• Experience with meeting planning and travel/logistics preferred
• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Professional appearance and demeanor.
• Ability to handle confidential information with discretion.
• Excellent verbal and written communication skills.
• Editing, formatting, and proofreading skills are preferred
• Strong organizational and multitasking abilities.
• 3-5 years of experience in an administrative, office, or receptionist role (construction or engineering industry experience a plus).

Benefits

• Pay Range: $20– $25 hr. (DOE)
• Benefits: McMillen provides a full Benefits Program consisting of Medical, Dental, Vision, Life, Disability, FSA, EAP, 401(k) and match, 9 Paid Holidays, generous PTO, opportunity for Stock Ownership and Wellness Reimbursement.

Training + Development

Interview process

Visa Sponsorship

Security clearance