Operations Specialist

Description

• Maintain postage machine, copiers
• Coordinate purchasing & stocking office supplies and equipment
• Process and code invoices for payment
• Provide administrative support duties as a backup to coordinators
• Collect, research, code and scan checks for deposit
• Maintain office files: Electronic and hard copy files
• Extensive walking throughout the office, stocking kitchen supplies and office supplies
• Provide technical support including new hire computer set up, meeting presentations, and equipment trouble shooting. New hire orientation.
• Restocking of kitchen and office supplies daily
• Creatively solve problems to ensure the market’s offices operate in an efficient and effective manner
• Assist on office communications using programs: PowerPoint and InDesign
• Act as office contact for property management
• Support office technology implementations, upgrades, support, facilities, telecommunications, emergency preparedness and business continuity planning
• Oversee facilities management, work with building engineering and janitorial staff
• Regularly interact with clients, prospective clients and visiting executives
• Answer telephones, handle & screen calls, and route to appropriate individuals, or take messages for multiple offices
• Sort and distribute incoming mail and deliveries
• Coordinate meetings and/or special events, including set up, clean up and catering
• Regularly required to lift supply boxes; some could weigh up to 30 pounds
• Coordinator Certificates of Insurance between vendors and Building Management
• Establish and monitor facility standards (cleaning and other maintenance)

Requirements

• Proficiency with Microsoft Office Suite
• Proven ability to exercise discretion in dealing with confidential information and highly sensitive issues
• Ability to read and understand information and ideas presented orally and in writing
• Strong interpersonal skills and problem-solving ability
• Bachelor’s Degree (Business, Communications, or related field) or 2+ years of administrative support experience in a corporate environment
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays
• Excellent verbal and written communication skills
• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day.
• Combination of education without a degree and corporate work experience will be considered
• Ability to communicate information and ideas in writing and orally so others will understand
• Knowledge of InDesign, Workday and Salesforce a plus
• Proven record of punctuality and good attendance

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance