Contracts Coordinator

Description

• Ensure proper documentation and filing of all executed contracts.
• Document all contract-related activities and decisions for future reference.
• Assist in the negotiation of contract terms and conditions with clients, vendors, and partners.
• Implement best practices for contract administration and management.
• Develop and implement procedures for contract storage, retrieval, and tracking.
• Prepare regular reports on contract status, including active contracts, pending renewals, and compliance issues.
• Facilitate effective communication between legal, finance, procurement, and other relevant departments.
• Provide guidance on contractual matters to project managers, sales teams, and other departments.
• Provide training and support to staff on contract management procedures and policies.
• Monitor contract deadlines, renewals, and expirations, and provide timely notifications to relevant parties.
• Ensure all contracts adhere to legal and regulatory requirements, as well as company policies.
• Identify potential risks in contract terms and propose mitigation strategies.
• Prepare, review, and revise contracts, including service agreements, non-disclosure agreements, purchase agreements, and other legal documents.
• Develop and improve contract management processes to enhance efficiency and reduce turnaround times.
• Coordinate with external parties, such as clients, vendors, and partners, to resolve contract-related issues.
• Collaborate with legal counsel to address complex legal issues and obtain approvals.
• Work with internal stakeholders to align contract terms with business objectives and risk management strategies.
• Conduct periodic audits to ensure compliance with contractual obligations.
• Ensure contracts comply with company policies, legal requirements, and industry standards.
• Act as the main point of contact for internal and external inquiries regarding contracts.
• Maintain a centralized database of all contracts, ensuring accurate and up-to-date records.

Requirements

• Proficiency in Microsoft Office Suite, particularly Word and Excel.
• Experience: Minimum of 3-5 years of experience in contract administration, legal support, or a similar role.
• Strong organizational and time management skills.
• Familiarity with contract management software and databases.
• Ability to work independently and manage multiple priorities.
• Effective communication and negotiation skills.
• Familiarity with contract management software and databases, Vista/Viewpoint Experience a plus.
• Excellent attention to detail and accuracy.
• Strong understanding of contract law and legal terminology.

Benefits

• Typical office environment with occasional need for extended hours to meet deadlines.
• Health, dental, and vision insurance.
• Retirement savings plan with company match.
• Paid time off and holidays.
• Professional development opportunities.

Training + Development

Interview process

Visa Sponsorship

Security clearance