Contracts Coordinator

Overview

Manages contract lifecycle, drafting, negotiation, compliance, and records.

Key Responsibilities

• document management
• contract tracking
• compliance reporting
• risk mitigation
• process improvement
• stakeholder coordination

Tasks

-Ensure proper documentation and filing of all executed contracts. -Document all contract-related activities and decisions for future reference. -Assist in the negotiation of contract terms and conditions with clients, vendors, and partners. -Implement best practices for contract administration and management. -Develop and implement procedures for contract storage, retrieval, and tracking. -Prepare regular reports on contract status, including active contracts, pending renewals, and compliance issues. -Facilitate effective communication between legal, finance, procurement, and other relevant departments. -Provide guidance on contractual matters to project managers, sales teams, and other departments. -Provide training and support to staff on contract management procedures and policies. -Monitor contract deadlines, renewals, and expirations, and provide timely notifications to relevant parties. -Ensure all contracts adhere to legal and regulatory requirements, as well as company policies. -Identify potential risks in contract terms and propose mitigation strategies. -Prepare, review, and revise contracts, including service agreements, non-disclosure agreements, purchase agreements, and other legal documents. -Develop and improve contract management processes to enhance efficiency and reduce turnaround times. -Coordinate with external parties, such as clients, vendors, and partners, to resolve contract-related issues. -Collaborate with legal counsel to address complex legal issues and obtain approvals. -Work with internal stakeholders to align contract terms with business objectives and risk management strategies. -Conduct periodic audits to ensure compliance with contractual obligations. -Ensure contracts comply with company policies, legal requirements, and industry standards. -Act as the main point of contact for internal and external inquiries regarding contracts. -Maintain a centralized database of all contracts, ensuring accurate and up-to-date records.

Requirements

• microsoft office
• contract software
• vista/viewpoint
• negotiation
• 3-5 years
• detail-oriented

What You Bring

-Proficiency in Microsoft Office Suite, particularly Word and Excel. -Experience: Minimum of 3-5 years of experience in contract administration, legal support, or a similar role. -Strong organizational and time management skills. -Familiarity with contract management software and databases. -Ability to work independently and manage multiple priorities. -Effective communication and negotiation skills. -Familiarity with contract management software and databases, Vista/Viewpoint Experience a plus. -Excellent attention to detail and accuracy. -Strong understanding of contract law and legal terminology.

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Benefits

-Typical office environment with occasional need for extended hours to meet deadlines. -Health, dental, and vision insurance. -Retirement savings plan with company match. -Paid time off and holidays. -Professional development opportunities.

About Pavement Preservation Group

-Delivers national-scale pavement solutions through regional brands like Cactus Asphalt and Vance Brothers. -Specializes in full lifecycle asphalt management: early-stage preservation, mid-stage resurfacing, and deep structural restoration. -Supported by vertically integrated services including traffic control, custom blending, delivery logistics, and striping. -Executed with local teams that deliver consistent quality and efficiency.

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