Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.
Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
Uploads all applicable documentation to work orders for reporting and auditing purposes.
Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).
Sends, receives, reviews, and tracks H&S documentation.
Establishes and maintains working relationships with Clients and service providers.
Develops scopes of work and requests quotes from service providers where required.
Verifies client security requirements and ensures service providers are compliant prior to entering client space.
Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
Completes all corporate safety training.
Reviews demand work orders to determine if billable or non-billable.
Prepares accurate information and various reports for Finance and Management as requested.
Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.
Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
Manages time & space of building activities to ensure no conflicting safety hazards.
Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
Requirements
microsoft office
oracle cloud
financial software
high school
communication
problem solving
Good communication skills (verbal/written).
Knowledge of financial management software an asset.
Ability to work collaboratively within a team environment.
Strong customer-oriented skills.
Ability to work on numerous concurrent tasks and client requests.
Excellent interpersonal skills.
Knowledge of tendering processes as asset.
High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
Good computer skills, Microsoft Office & Oracle Cloud an asset.
Problem Solving and Innovation:
Benefits
Information not given or found
Training + Development
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Interview process
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Visa Sponsorship
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Security clearance
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Company
Overview
200M+
Managed Square Feet
Oversees and maintains commercial real estate properties, ensuring efficient operations and optimal performance.
Founded with a focus on providing top-tier facility management services across North America.
Specializes in integrated solutions that enhance efficiency, sustainability, and performance of assets.
Works with various sectors, including commercial, industrial, and government infrastructure.
Provides services ranging from facility management to energy optimization and project management.
Offers a range of solutions, from technical services to space planning and design.
Operates across key markets in Canada, the United States, and abroad, with a growing global presence.
Culture + Values
Customer-Centric: We put the customer at the center of everything we do, driving value for them with expertise and innovation.
Integrity: We operate in an honest, transparent, and ethical manner, ensuring trust and accountability in all our interactions.
Innovation: We embrace change and are committed to continuous improvement, leveraging new technologies and innovative solutions to deliver exceptional results.
Collaboration: We work as a team, valuing diverse perspectives and fostering partnerships to achieve shared goals.
Excellence: We strive for the highest standards in everything we do, delivering quality results and service to our clients and stakeholders.
Environment + Sustainability
2050
Net Zero Target
Commitment to achieving net zero emissions.
Reducing energy consumption and carbon emissions across all operations.
Implementing sustainable building design and energy-efficient practices to minimize environmental impact.
Developing long-term sustainability roadmaps aligned with global climate change objectives.
Investing in renewable energy solutions and energy optimization initiatives across their portfolio.
Inclusion & Diversity
Fosters a diverse and inclusive work environment where all employees feel valued, respected, and empowered.
Promotes gender equality, with specific efforts to ensure equal opportunities for women in leadership roles.
Committed to increasing the representation of underrepresented groups within its workforce, particularly in technical and management roles.