HR Executive Assistant

Description

• Coordinate domestic travel arrangements and process expense reports accurately and timely.
• Manage complex calendars, schedule internal and external meetings, and proactively resolve scheduling conflicts.
• Provide general administrative support, including managing incoming correspondence, filing, and maintaining department records.
• Develop, design and refine executive level documents, presentations and reports
• Provide direct administrative support to the Senior Vice President of Human Resources and other senior HR leaders.
• Serve as a proactive accountability partner by creating tools and resources to keep the leadership team on track, engaged and aware of all cross-functional priorities on the team.
• Support HR special projects as needed, including serving as an administrative liaison for projects that require coordination between HR Shared Services and HR Operations teams. Responsibilities may include taking notes, tracking tasks in a Teams Site, preparing agendas, and scheduling meetings.
• Assist in organizing and coordinating HR leadership meetings, departmental events, and offsite activities.
• Prepare, format, and proofread documents, presentations, reports, and other correspondence.
• Serve as a trusted point of contact for internal and external stakeholders, maintaining a high degree of professionalism and confidentiality.
• Reconcile the HR department credit card and collect receipts from team members as needed.
• Responsible for managing HR pages on the company’s intranet (WorkVivo platform), ensuring content is up to date, comprehensive, and regularly posted.

Requirements

• Proactive and resourceful problem-solver with the ability to anticipate needs.
• 3–5 years of experience providing executive or senior-level administrative support, ideally in a corporate or HR environment.
• Strong interpersonal skills and executive presence, with the ability to interact confidently across all levels of the organization.
• Familiarity with project coordination tools (e.g., Planner) is a plus.
• Proven ability to handle sensitive and confidential information with discretion.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); Experience working across multiple digital platforms for collaboration, content sharing, and task tracking (e.g., SharePoint, WorkVivo, Teams, OneNote).
• Strong verbal and written communication skills. Demonstrated ability using presentation software to create visual story telling.
• Excellent organizational skills and meticulous attention to detail.
• Ability to manage multiple tasks, priorities, and deadlines with poise and professionalism.
• Associate’s or Bachelor’s degree in Business Administration or a related field is a plus but not required.
• Prior experience supporting C-Suite or Operational Leadership.
• Prior exposure to HR, legal, or other confidential business functions.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance