Sales Administrative Assistant

Description

• Handling incoming calls and emails efficiently and professionally.
• Customer visit scheduling.
• Processing invoices for vendors.
• Shipping specialist - managing freight issues, tracking, customer inquiries.
• Coordinating with project managers, subcontractors and other customers to streamline communication.
• Managing and updating project documentation according to construction schedules and deadlines.
• Assisting Regional Manager and sales team with managing multiple project simultaneously to ensure timely completion.
• Coordinate service requests, emergency situations/scheduling.
• Assist with equipment drawings and proposals.
• Working with cross functional teams to ensure efficient communication during projects.
• Fire System coordination including obtaining bids from various contractors, handling POs and invoices
• Following up with customers on past due invoices
• Ordering office supplies as needed
• Handing of shipping issues, coordinating with carrier and customer
• Mission: to provide the highest quality products and service to our users at the lowest possible price
• Assisting with submitting warranty orders
• Assisting with preparation of bids, proposals and contracts specific to projects.

Requirements

• Previous administrative support/office experience
• CAD/drafting experience a plus
• Familiarity with subcontracting and the construction industry a plus
• Associates degree in Business or STEM field preferred
• Comfortable using Apple products
• Must have strong computer and organizational skills, including Microsoft Excel proficiency

Benefits

• Paid time off (PTO) based upon tenure
• Strong commitment to the development of our employees, including continuous education opportunities like sponsorship for Professional Engineering license and continuous education through weekly webinars and company developed technical videos
• 401k with employer match
• Flexible spending account (FSA)
• Disability & life insurance based upon election of medical insurance
• Paid holidays
• Medical, dental and vision insurance

Training + Development

Interview process

Visa Sponsorship

Security clearance