Team Administrator at Pinsent Masons in Manchester, England, United Kingdom | Kablio

Role

Description

Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate
Updating lawyers' client contact databases
Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems. Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file. Archiving and retrieving files and deeds from storage as required
Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office)
Assisting with managing fee earner electronic schedules, arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place
Dealing with enquiries from internal and external callers
Answering incoming telephone calls in a professional manner
Assisting other members of the Practice Group with overflow work
Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team's travel requirements)
Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars

Requirements

Benefits

Contributory pension of up to 5%.
Cycle to work scheme.
25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
Private healthcare policy
Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
Death in service cover (4 x base salary).
Carers’ leave (up to five paid days’ leave towards caring responsibilities)

Training + Development

Information not given or found

Interview process

two interview stages, each meeting two members of the hiring team
first stage conducted virtually
second stage conducted in‑person at the office
flexible arrangements may be considered

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

19th century

Founded

Established in the 19th century, the firm has a long-standing history in the legal industry.

Focus on innovation and client-centered solutions supporting diverse industries.
Work spans high-profile infrastructure, energy, and technology projects worldwide.
Legal expertise covers construction law to commercial contracts and dispute resolution.
Reputation for delivering complex, cross-border projects with a collaborative approach.
Notable recent projects include advising on major renewable energy projects and global infrastructure initiatives.
Deep specialization in sectors such as energy, real estate, and transport.
Growth driven by commitment to excellence and ability to adapt to new challenges in the legal landscape.

Culture + Values

Approachable – down‑to‑earth, respectful; always open to support and advice, fostering two‑way collaboration.
Bold – prepared to take calculated risks, push boundaries, innovate and engage in honest conversations.
Connected – strong relationships internally and externally, working effectively together and staying connected to suppliers and communities.

Environment + Sustainability

Net Zero by 2040

Global Sustainability Target

Achieved global net-zero target validated by Science Based Targets initiative, covering all scopes of emissions.

50% Emission Reduction

Ambitious Greenhouse Gas Target

Committed to reducing absolute scope 1, 2, and 3 emissions by 50% by 2030.

100% Renewable Energy

Sustainable Electricity Commitment

Aiming to source 100% renewable electricity across global estate by 2030.

40% Energy Reduction

UK Office Efficiency

Achieved a 40% reduction in energy consumption across UK offices since 2014.

Committed to reduce absolute scope 1, 2 and 3 emissions by 50% by 2030.
Pre-pandemic UK offices saw a 30% reduction in energy consumption – one year ahead of targets.
All single-use plastic disposables removed from UK catering; 100% of UK waste diverted from landfill.
Print volumes cut by ~75% since 2014; device numbers significantly reduced.
Engaging in Smart Buildings and Demand Side Response programmes to optimise energy use and monitor supply chain environmental performance via CDP.
Rolling out science-based emissions targets for SME suppliers, aiming for 50% of spend to be covered by suppliers with validated targets by 2025.

Inclusion & Diversity

33rd Rank

Social Mobility Index

Ranked 33rd in the Social Mobility Employer Index 2024, featured on the Social Mobility List 2024.

7 Year Streak

Top-10 Employer

Consistently ranked in the top-10 Working Families employers for seven consecutive years.

3,500 Employees

Legal Team & Workforce

~1,900 in the legal team, including ~490 partners, across an overall workforce of ~3,500 employees.

Recognised as Stonewall Top Global Employer in 2023.
Active inclusion network groups: Disability & Wellbeing, Family Matters, Female Futures, LGBT+, FREE (Faith, Race, Ethnicity, Equality), Neurodiversity, Inclusion Allies.
Benchmarked as Disability Confident Employer.

Articles

Careers at Pinsent Masons

Pinsent Masons Insights

Pinsent Masons News

Role

Description

Collating and preparing information for meetings, both internal and external. Producing and circulating agendas and itineraries, as appropriate
Updating lawyers' client contact databases
Maintaining the filing system (both paper and e-mail based). Ensuring that all files are kept up to date at all times. Setting-up and maintaining new filing systems. Printing-off matter related e-mails on request and ensuring paper copies are held on the appropriate file. Archiving and retrieving files and deeds from storage as required
Taking and relaying messages (ensuring that lawyers and clients receive those messages promptly, particularly if they are out of the office)
Assisting with managing fee earner electronic schedules, arranging meetings/appointments and lunches both internally and externally as needed. Liaising with reception to ensure all room bookings and hospitality requirements are in place
Dealing with enquiries from internal and external callers
Answering incoming telephone calls in a professional manner
Assisting other members of the Practice Group with overflow work
Assisting Legal PAs with travel and accommodation arrangements for local, national and international travel (and ensuring that those arrangements comprise the most cost effective solution to meet the legal or client team's travel requirements)
Assisting Legal PAs and Business Development with preparation and sending out brochures to prospective clients and management of the interface with the Marketing Group including provision of contacts for seminars

Requirements

Benefits

Contributory pension of up to 5%.
Cycle to work scheme.
25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
Private healthcare policy
Eligibility to apply for an interest free season ticket loan, an interest free gym membership loan and/or an interest free rental deposit loan.
Death in service cover (4 x base salary).
Carers’ leave (up to five paid days’ leave towards caring responsibilities)

Training + Development

Information not given or found

Interview process

two interview stages, each meeting two members of the hiring team
first stage conducted virtually
second stage conducted in‑person at the office
flexible arrangements may be considered

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

19th century

Founded

Established in the 19th century, the firm has a long-standing history in the legal industry.

Focus on innovation and client-centered solutions supporting diverse industries.
Work spans high-profile infrastructure, energy, and technology projects worldwide.
Legal expertise covers construction law to commercial contracts and dispute resolution.
Reputation for delivering complex, cross-border projects with a collaborative approach.
Notable recent projects include advising on major renewable energy projects and global infrastructure initiatives.
Deep specialization in sectors such as energy, real estate, and transport.
Growth driven by commitment to excellence and ability to adapt to new challenges in the legal landscape.

Culture + Values

Approachable – down‑to‑earth, respectful; always open to support and advice, fostering two‑way collaboration.
Bold – prepared to take calculated risks, push boundaries, innovate and engage in honest conversations.
Connected – strong relationships internally and externally, working effectively together and staying connected to suppliers and communities.

Environment + Sustainability

Net Zero by 2040

Global Sustainability Target

Achieved global net-zero target validated by Science Based Targets initiative, covering all scopes of emissions.

50% Emission Reduction

Ambitious Greenhouse Gas Target

Committed to reducing absolute scope 1, 2, and 3 emissions by 50% by 2030.

100% Renewable Energy

Sustainable Electricity Commitment

Aiming to source 100% renewable electricity across global estate by 2030.

40% Energy Reduction

UK Office Efficiency

Achieved a 40% reduction in energy consumption across UK offices since 2014.

Committed to reduce absolute scope 1, 2 and 3 emissions by 50% by 2030.
Pre-pandemic UK offices saw a 30% reduction in energy consumption – one year ahead of targets.
All single-use plastic disposables removed from UK catering; 100% of UK waste diverted from landfill.
Print volumes cut by ~75% since 2014; device numbers significantly reduced.
Engaging in Smart Buildings and Demand Side Response programmes to optimise energy use and monitor supply chain environmental performance via CDP.
Rolling out science-based emissions targets for SME suppliers, aiming for 50% of spend to be covered by suppliers with validated targets by 2025.

Inclusion & Diversity

33rd Rank

Social Mobility Index

Ranked 33rd in the Social Mobility Employer Index 2024, featured on the Social Mobility List 2024.

7 Year Streak

Top-10 Employer

Consistently ranked in the top-10 Working Families employers for seven consecutive years.

3,500 Employees

Legal Team & Workforce

~1,900 in the legal team, including ~490 partners, across an overall workforce of ~3,500 employees.

Recognised as Stonewall Top Global Employer in 2023.
Active inclusion network groups: Disability & Wellbeing, Family Matters, Female Futures, LGBT+, FREE (Faith, Race, Ethnicity, Equality), Neurodiversity, Inclusion Allies.
Benchmarked as Disability Confident Employer.

Articles

Careers at Pinsent Masons

Pinsent Masons Insights

Pinsent Masons News