Senior Marketing Coordinator (Proposals)

Description

• Represent the marketing department internally and the firm externally through professional organizations and teaming partnerships.
• Contribute to capture planning, proposal development, and market research.
• Provide training and support to junior team members.
• Content Creation: Maintain and update resumes, project descriptions, and collateral by interviewing staff and ensuring technical accuracy.
• Lead the creation of customized, visually polished proposals (including SF330s), qualifications packages, award submissions, and more.
• Coordinate and participate in outreach activities including client events, industry tradeshows, conferences, and other public relations initiatives.
• Assist with pre-positioning for targeted project opportunities as directed by leadership.
• Create and edit well-written and graphically sophisticated marketing materials including proposals (general and SF330 formats), statements of qualifications, award submittals, white papers, presentations, and marketing collateral.
• Create and maintain up-to-date project descriptions, personnel resumes, and more by interviewing staff, drafting content, collecting photography, and ensuring technical accuracy across all materials.
• Provide strategic input on messaging and competitive positioning to align with business development goals.
• Help maintain CRM database of opportunities, projects, clients, contacts, and campaigns.
• Order and track inventory of proposal supplies and promotional items.
• Contribute to implementing business plans, capture strategies, and opportunity tracking.
• Provide production, assembly, and delivery support of marketing materials.
• Collaborate with marketing, communications, business development, and technical teams to develop market-specific content for web, email, social media, news, and blogs.
• Review materials for strategy, compliance, and grammar.

Requirements

• Experience with digital asset management systems such as Open Asset is a plus
• Demonstrate strong command of industry-standard design and business applications including:
• Adobe Creative Suite (InDesign, Photoshop, Acrobat)
• Demonstrated attention to detail and commitment to producing high-quality work
• Certified Professional Services Marketer (CPSM) credentials may be given additional consideration
• Associates or bachelor’s degree in marketing, Communications, English, Journalism, Creative Writing, Business, or a related field with 4-7 years of relevant experience preferred
• Without a degree, 5-10 years of relevant A/E/C experience required
• To be considered for the Senior Marketing Coordinator position, the following qualifications are required:
• Exceptional written, verbal, and visual communication skills with a professional demeanor
• Problem solving abilities
• Ability to thrive in a fast-paced environment with competing priorities, effectively multi-task, and consistently meet or exceed deadlines
• Microsoft Office (Word, Excel, PowerPoint, Outlook)
• CRM platforms like Microsoft Dynamics
• Prior professional or internship experience in a related marketing, business development, or public relations role within the A/E/C industry
• Experience with SF330, Virginia AE, or SF254/255 formats may be given additional consideration
• Experience in the development of A/E/C proposals
• Strong planning, organizational, and time management skills

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance