Head of Procurement

Description

The Head – Procurement will be responsible for developing and leading the procurement strategy for all Civil & Interior (C&I) and MEP works across ongoing and upcoming co-working/managed office projects. The role involves vendor development, cost optimization, contract negotiation, budget adherence, and ensuring on-time availability of high-quality materials, equipment, and services. A strong understanding of construction, fit-out, and building engineering systems is essential.

• Identify, evaluate, and onboard reliable vendors/contractors for civil works, interiors, electrical systems, HVAC, plumbing, fire-fighting, and ELV systems.
• Prepare annual and project-wise procurement plans aligned with budget approvals.
• Draft and manage work contracts, supply agreements, and framework contracts.
• Ensure adherence to company’s procurement policies, ethical practices, and ISO standards (if applicable).
• Build long-term vendor partnerships ensuring quality, delivery reliability, and competitive pricing.
• Resolve supply chain bottlenecks and escalate risks where required.
• Collaborate with finance for PO creation, vendor payments, GRN, and reconciliation.
• Oversee logistics arrangements, warehousing, and inventory management for multi-city operations.
• Ensure compliance with statutory, safety, and corporate governance requirements.
• Ensure timely delivery of materials, equipment, and contractor mobilization as per project schedules.
• Work closely with Projects, Design, Finance, and Facility Management teams to understand project demands, timelines, and specifications.
• Implement standardized procurement processes, documentation, and MIS systems.
• Create cost benchmarks and maintain updated price indices for key C&I and MEP materials.
• Lead negotiations for contracts, rate agreements, and service-level agreements, ensuring cost savings without compromising quality.
• Foster a culture of transparency, accountability, and continuous improvement.
• Monitor procurement budgets for all projects and track variances.
• Optimize transportation and storage costs and reduce wastage/pilferage.
• Lead RFI/RFQ/RFP processes, vendor audits, and performance evaluations.
• Implement value engineering opportunities to reduce costs and improve design efficiency.
• Develop and execute the end-to-end procurement strategy for C&I and MEP categories.
• Coordinate with site teams for inspections, approvals, and technical compliance.
• Lead and mentor the procurement team, including category managers, buyers, and coordinators.

Requirements

2. Vendor Management & Sourcing

Technical Skills

• Strong background in C&I and MEP procurement including interiors, electrical systems, HVAC, plumbing, ELV, and fire-fighting.
• MBA in Supply Chain/Operations is an added advantage.
• Strong negotiation and analytical skills.
• Bachelor’s degree in Engineering (Civil/Mechanical/Electrical) preferred.
• 10–15+ years of procurement experience in real estate, co-working, commercial fit-out
• Expertise in contracting, tendering, rate analysis, and vendor management.
• Proven track record of managing multi-location projects and high-value procurements.
• Understanding of bill of quantities (BOQ), drawings, technical specifications, and project schedules.
• Excellent communication and stakeholder management.
• High integrity, result-orientation, and ability to work under tight deadlines.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance