Executive Administrative Manager

Overview

Leads executive assistant team, translates exec discussions into action, supports real estate projects.

Key Responsibilities

• calendar management
• travel coordination
• budget monitoring
• process streamlining
• stakeholder liaison
• executive summaries

Tasks

-Collaborate with internal teams and external partners to support business initiatives, including real estate projects. -Directly supervise, mentor, and evaluate executive assistant(s), including participation in hiring, performance management, and professional development. -Develop and manage action plans based on executive conversations, ensuring timely execution and follow-through. -Prepare executive summaries, strategic briefs, and project outlines for leadership review. -Serve as a liaison between executives and internal/external stakeholders, including vendors and clients. -Lead strategic planning for executive support services, including identifying opportunities for increased efficiency and effectiveness. -Monitor budgets, expenses, and resource allocation for executive offices. -Lead training initiatives and implement best practices for administrative operations. -Streamline administrative processes to improve efficiency and consistency. -Draft and edit correspondence, reports, and presentations with a high degree of professionalism and confidentiality. -Attend executive meetings to capture key discussion points, decisions, and strategic objectives. -Manage complex calendars, travel arrangements, and meeting logistics for senior executives. -Delegate tasks, manage workloads, and ensure consistent support across executive offices.

Requirements

• executive assistant
• bachelor's
• microsoft office
• project management
• real estate
• communication

What You Bring

-5+ years of experience as an Executive Assistant, with at least 2 years in a leadership or strategic support role. -Bachelor's degree in Business Administration, Communications, or related field preferred. -Must be authorized to work in the United States -Strong organizational, communication, and interpersonal skills. -Ability to pass pre-employment drug/alcohol screening. -Proven ability to synthesize complex discussions into actionable plans. -Ability to pass background screening. -High proficiency in Microsoft Office Suite, project management tools, and collaboration platforms. -Proven ability to exercise discretion and independent judgment in matters of significance. -Experience in the real estate industry is a strong plus.

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Sector Specialisms

Security Clearance

-must pass pre-employment drug/alcohol screening and background screening.