Staff Accountant

Description

The Staff Accountant is responsible for supporting and managing a broad range of accounting and financial functions for a construction services organization, including project accounting, accounts payable and receivable, job cost tracking, and financial reporting. This position works closely with the Controller, Project Managers, and Executives to ensure financial accuracy, compliance, and efficient project administration. The ideal candidate has 2–5 years of accounting experience, preferably within the construction industry, and a strong understanding of job cost and project-based accounting.

• Support the Controller and Project Managers with monthly project billings, progress payment requests, and retainage tracking.
• Manage employee expense reports, ensuring timely submission, accuracy, and compliance with company policy.
• Maintain digital and hard-copy records of all accounting documentation in accordance with company standards.
• Process and track lien waivers, NTOs, NOCs, and other project compliance documents.
• Research and resolve billing discrepancies, retention balances, and customer questions.
• Support annual 1099 preparation and ensure all vendor W-9s are current and compliant.
• Prepare and process monthly billings and pay applications, ensuring accuracy and compliance with project terms.
• Review and monitor job cost reports, analyze variances, and communicate findings to Project Managers and the Controller.
• Assist in the annual audit process by preparing schedules, documentation, and reconciliations as requested.
• Manage and maintain Certificates of Insurance (COIs) for subcontractors and vendors, ensuring compliance with project and client requirements.
• Assist with month-end and year-end close, including account analysis and balance verification.
• Reconcile credit card, fuel card, and job cost transactions and assist with month-end close procedures.
• Collaborate cross-functionally with operations, HR, and project management teams to ensure financial alignment.
• Verify correct cost code allocation, pricing accuracy, and adherence to company policies.
• Support development of internal controls, policies, and procedures to improve accounting efficiency.
• Reconcile vendor statements monthly and address outstanding balances or discrepancies.
• Oversee the invoice intake, coding, and approval process for subcontractors, vendors, and suppliers.
• Assist the Controller in maintaining accurate aged receivable reports and cash flow forecasting.
• Maintain a strong understanding of project financials, including budgets, cost codes, and contract requirements.
• Maintain fixed asset records, including additions, disposals, and depreciation schedules.
• Record cash receipts and apply payments to appropriate projects and accounts.
• Assist with preparation and review of subcontract agreements, purchase orders, and change orders as needed for accounting accuracy.
• Prepare and post journal entries, account reconciliations, and monthly accruals.
• Perform collection follow-up with clients and general contractors to maintain timely cash flow.

Requirements

Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, formulas).

Knowledge of GAAP principles and familiarity with audit preparation.

2–5 years of progressive accounting experience, preferably in construction, engineering, or related project-based industries.

Requires prolonged sitting, some bending, stooping, and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires normal hearing and eyesight to record, prepare and communicate appropriate reports. May occasionally require visits to construction job sites to assist with documentation or project coordination and the ability to lift up to 30 lbs.

Strong understanding of job cost accounting, progress billings, retainage, and subcontractor payables.

Bachelor’s degree in Accounting, Finance, or Business preferred.

Collaborative mindset and commitment to accuracy, confidentiality, and professionalism.

Experience with Sage 300 CRE (Timberline), Sage Paperless, or similar construction accounting systems preferred.

Strong analytical, organizational, and time management skills with the ability to manage multiple deadlines.

Benefits

WORKING CONDITIONS

Training + Development

Interview process

Visa Sponsorship

Security clearance