Business Administrator at Arup in Melbourne, Victoria, Australia | Kablio

Business Administrator at Arup in Melbourne, Victoria, Australia | Kablio

Role

Description

health & safety

staff onboarding

sharepoint management

invoice processing

crm management

monthly reporting

Act as a Health and Safety representative, including roles such as first aider and fire warden.
Manage staff on/off-boarding, assist with long-term and short-term assignments, and support training initiatives.
Arrange travel, manage team events, handle corporate credit card purchases, maintain distribution lists and SharePoint sites, and support timesheets and calendar management.
Generate client invoices, assist with debt collection and credit control, handle time and expense transfers, submit supplier invoices, and produce documents.
Manage CRM entries, assist with confirmed job number applications, support project close-outs, generate monthly reports, and provide ad hoc project support.

Requirements

hse

administration

process knowledge

arup

training

industry experience

Foundational awareness of health and safety best practice. Able to identify HSE risks, breaches or specific needs and follow internal processes to rectify.
Relevant industry experience in administration within a consulting/engineering/built environment business
Good understanding of processes, guidelines and job instructions, with some knowledge on of nuances and ambiguities
Intermediate knowledge of Arup systems and able to train and help others

Benefits

Paid parental leave for the support carer of 4 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary carer.
Insurances (life & income protection)
Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers
Novated car lease
Interest free solar energy and bicycle loans
Hybrid working policy & flexible working hours
International mobility opportunities
Birthday leave
Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

Founded in 1946

Year Established

The company was established in 1946 and has since become a leader in sustainable design and innovative engineering.

Specializing in infrastructure, architecture, engineering, and urban planning.
Portfolio spans globally recognized projects, from landmark buildings to major transportation systems.
Engineers, designers, and planners deliver cutting-edge, innovative solutions that anticipate future needs.
Key projects include the Sydney Opera House, Crossrail in London, and the Eden Project in the UK.
Collaborative approach integrates diverse disciplines to create solutions that drive progress and innovation.
A global leader in engineering consultancy with a unique culture prioritizing creativity and client-centered solutions.

Culture + Values

We are committed to shaping a better world through our work.
We place the needs of our clients and communities at the heart of everything we do.
We collaborate openly and share ideas to create innovative solutions.
We value excellence in all aspects of our work and deliver high-quality outcomes.
We embrace curiosity, creativity, and a sense of adventure in our projects.
We empower our people to take ownership, show leadership, and thrive in their careers.

Environment + Sustainability

2030

Net-Zero Target

Aim to achieve net-zero carbon emissions.

14%

Carbon Footprint Reduction

Reported reduction in operational carbon footprint from 2019 to 2020.

The organization integrates sustainability into every stage of its projects.
The organization focuses on reducing carbon emissions and resource consumption across all its operations.
The organization works with clients to help them achieve their sustainability goals.

Inclusion & Diversity

30% Leadership

Gender Equality in Leadership

Women hold 30% of global leadership roles within the organization.

2030 Goal

Gender Parity Target

The organization aims to achieve equal representation of women across all levels by 2030.

44% Female Representation

Global Workforce Diversity

In 2021, women accounted for 44% of the global workforce.

Committed to creating an inclusive and diverse workplace.
Actively promotes gender equality.

Articles

Careers at Arup